What are the responsibilities and job description for the Executive Assistant position at IR Centers?
Job description:
Join a fast-growing national healthcare company at the forefront of innovation!
IR Centers partners with leading specialty medical practices across the U.S. to deliver cutting-edge, minimally invasive procedures that transform patient care. We're looking for a highly organized, energetic Administrative Assistant who's eager to grow with us. If you love managing details, keeping projects on track, and being part of a positive, driven team, this is your chance to build a meaningful career in a company that's changing healthcare.
About Us:
IR Centers is a rapidly growing healthcare company pioneering minimally invasive procedures across the U.S. We operate specialized interventional radiology centers in partnership with leading urology, GI, and orthopedic practices. Our mission is to deliver cutting-edge care in an outpatient setting, backed by innovation, data-driven systems, and an exceptional team culture.
We are seeking an energetic, detail-oriented Administrative Assistant who is excited to grow with our organization. You'll work directly with our CEO and Operations team, supporting our fast-paced national platform and playing a key role in our continued expansion.
Qualifications:
- High school diploma or equivalent (Required)
- Prior experience in administrative support, scheduling, office coordination, or similar (Preferred but not required — we will train the right person!)
- Proficiency in English (Required)
- Bilingual a plus
- Must demonstrate exceptional organization, follow-up, diligence, and strong written and verbal communication skills.
Key Responsibilities:
- Coordinate and schedule meetings, travel, and company events for executives and teams across multiple states.
- Organize, track, and generate reports using AI tools, Excel, Google Workspace, and MS Word.
- Manage simple website content updates and oversee production of marketing materials such as brochures.
- Maintain and prepare internal reports, presentations, and documents with close attention to detail.
- Communicate professionally with internal teams, external partners, and vendors on behalf of the company.
- Ensure follow-up and completion of tasks and projects, maintaining timelines and accountability.
- Support operations by assisting with a variety of administrative functions and special projects.
Who We're Looking For:
- Someone with a positive, outgoing attitude who enjoys working with people and solving problems.
- A self-starter who is ultra-organized, follows through on every detail, and thrives in a dynamic, growing environment.
- Comfortable learning and working with systems such as Google Workspace, Microsoft Office, and AI tools — we will train.
- Eager to develop skills and take on increasing responsibilities as our company grows.
- Respects confidentiality and approaches all situations with professionalism and discretion.
Why IR Centers?
- Join a team that values innovation, growth, and a supportive, respectful culture.
- Gain exposure to a national healthcare company working at the forefront of interventional radiology.
- Be mentored directly by company leadership with opportunities for career advancement.
- Participate in building processes and systems that shape the future of outpatient care.
IR Centers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person