What are the responsibilities and job description for the Logistic Administrator position at IQE?
Job Introduction
About the Role
The Inventory Clerk is responsible for all inventory control procedures for materials stored in IQE’s stockroom. This includes receiving material, stocking material, issuing material out of stock, and inventory audits/control.
Essential Functions
- Monitor raw material min/max levels, organize storage, sign out sheets
- Monitor consumable min/max levels, organize storage
- Issue material from inventory to the production floor, database transactions as well as physically handling the material (as needed)
- Receive material into stock and distribute non-stock items
- Complete RMA process with vendors for maintenance parts
- Follow up with outstanding PO’s, orders and RMA’s
- Receive and stock lean lift and/or cage
- Coordinate with different departments to forecast inventory needs.
- Track shelf life and insure FIFO system of materials
- Perform physical inventories as required – weekly on critical items – quarterly on non-critical
- Provide support for financial audits for inventory various times during the year
- Physically handle, manage, inventory and store finished goods
- Back up support for shipping/receiving
- Able to gain a proficient understanding of company purchasing system and perform system maintenance tasks and assignments.
- Be able to identify and solve discrepancies with purchase orders missing information and any other issues throughout the procurement process.
Other Functions
Purchase Order Processing:
- Prepare, process, and track purchase orders.
- Communicate with suppliers to confirm order details, delivery times, and negotiate terms.
- Review purchase orders for accuracy and compliance with company policies.
- Coordinate with the accounts payable department to ensure timely payments to suppliers.
- Build and maintain good relationships with suppliers.
- Handle supplier inquiries and resolve any issues related to purchase orders.
Qualifications/Experience
- 2 years of administrative/clerical support in a purchasing/procurement department performing duties that may have included purchasing system maintenance & usage
- Basic understanding of accounting/finance theory.
- Excellent Computer skills are essential including Microsoft Office Suite (Word, Excel, PowerPoint and Outlook), experience with Microsoft NAV.
- Must possess a demonstrated ability to multi-task and work in a deadline-driven environment.
- Must be flexible, innovative and self-motivated.
- Should be able to quickly grasp and apply new skills and methods.
- Must be customer service motivated with ability to work and respond effectively to varied audiences of internal and external clients.
- Ability to establish and maintain effective working relationships and make contact with both internal and external constituents.
- Ability to work independently and as part of a team.
- Must be able to follow all company policies and procedures.
- Must be able to understand and follow work instructions.
Education
- High school diploma/GED required