Receptionist/ Admin Ass't

Company:  IPS Group, Inc. is a design, engineering and manufacturing company focused on low power wireless telecommunications and parking technologies. IPS manufactures its products locally and has been delivering world-class solutions to the telecommunications and parking industries for over 20 years. The company is best known for their patented credit card enabled, solar powered single-space parking meter and web-based management system.

Summary: Provides general office support through a variety of clerical activities and related tasks. The Receptionist/Administrative Assistant will be responsible for answering incoming calls, directing calls to appropriate associates, greeting and screening visitors, mail distribution, flow of correspondence, requisition of supplies and lunches, as well as additional administrational duties.

Duties and Responsibilities:

• Answers telephones and directs the caller to the appropriate associate. Taking messages and forwards message via email when necessary
• Meet and greet visitors as they arrive; advise appropriate staff member, and assigns visitor’s badge
• Sends information or documents to employees and customers, using email, and USPS
• Orders, sets up and breaks down daily lunches for company employees
• Receives, sorts and forwards incoming mail to appropriate party
• Coordinates the pick-up and delivery of express mail services (USPS, FedEx, UPS, etc.)
• Manages the ordering of office and company supplies
• Processes RAMP Expenses for HR
• Creates New Hire Bulletin Board announcing new employees on a monthly basis
• Assists with New Hire Orientation document preparation
• May also assist with other related clerical duties such as photocopying, filing, collating and special projects for HR and other departments as needed     

Education/Experience

• HS. diploma or equivalent (GED) required
• 1 – 2 years of relevant experience and/or training, or equivalent combination of education and experience
• Possession of strong organizational skills, detail-oriented, and dependable
• Excellent verbal and written communication skills and possess exceptional interpersonal communication
• Intermediate knowledge of Microsoft Office Suite applications and Internet navigation
• Ability to type a minimum of 40 wpm
• Ability to take initiative with projects to work both independently and as a team member
• Able to work collectively with the administrative team associates

Physical Demands, Equipment and Machinery

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with qualified disabilities to perform the essential functions.

 Sitting, standing, walking, lifting and storing supplies and materials throughout the day. Performing work on a desktop computer requiring manual dexterity to operate keyboards, fax machines, calculators, postage machines, photocopying equipment and multi-line switchboards.

Work Environment

The work environment described here is representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with qualified disabilities to perform the essential functions.

The position is in an office/reception location. The environment is clean and typically free from dust and hazardous materials. This indoor environment is temperature controlled.

Note: The above statements are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel in this classification. Nothing in the job description restricts IPS Group, Inc. from the right to change, assign, or reassign duties and responsibilities at any time for any reason. Furthermore, they do not establish a contract for employment as this is an “AT-Will” employer.

It is the policy of IPS Group, Inc. not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, sexual orientation, or veteran status.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Job Type: Full-time

An Equal Opportunity Employer—M/F/D/V