Gallery Associate, Communications & Sales

Ippodo Gallery, specializing in contemporary Japanese kōgei (art crafts) and fine art, seeks a versatile, personable, and aesthetically driven Gallery Associate, Communications & Sales to support the Sales Team. This hybrid role combines high-end graphic design, digital marketing, in-house photography, press support with select client-facing responsibilities. Strong graphic design ability is essential; communications experience is expected.

The ideal candidate brings a sophisticated eye for design, excellent editorial skills, sales acumen, and a genuine appreciation for fine art and Japanese culture.

Reports to: Director of Sales / Gallery Director

Core Responsibilities

1. Design & Visual Communications

• Exhibition & Art Fair Media: Design high-quality digital and print materials for all gallery exhibitions; create compelling mailers and promotional collateral for domestic and international art fairs (e.g., Aspen, Fine Art Paris); coordinate printing orders and related logistics.
• Brand Identity: Maintain and update the gallery’s brand kit, including logo usage, folders, shopping bags, stickers, and business cards.
• Internal Photography & Event Coverage: Use the gallery’s Sony a6600 mirrorless camera to document gallery events, artist visits, and newly arrived artwork. Professional photographers will continue to cover major exhibitions and art fair installations; this role produces high-quality in-house photography for day-to-day activity.
• Social Media & Content Creation: Shoot, edit, and publish high-quality Reels, Stories, and other content using Adobe Premiere Pro and related tools. Capture engaging footage of exhibitions, events, artist visits, and daily gallery life while maintaining a polished, consistent brand across Instagram, Facebook, and other platforms. Coordinate marketing placements (e.g., Downtown Gallery Map, See Saw).
• Website: Maintain and update gallery pages, exhibition listings, and inventory as needed.

2. Editorial & Press Relations

• Newsletters & E-Blasts: Compose, design, and deploy Mailchimp newsletters and e-blasts, including press releases and general news.
• Copywriting: Draft and edit artwork descriptions and artist statements for a range of audiences.

3. Sales & Gallery Operations Support

• Sales: facilitate client meetings; answer online and in-person inquiries and client follow-ups as directed.
• Sales Assets: Produce artwork factsheets, artist binders, Private Viewing Rooms (PVRs), and sales decks.
• Front-of-House Hospitality: Act as a sales advisor to visitors, providing information on artworks, facilitating the gallery experience, and answering calls. Represent the gallery in openings and events.
• Database Management: Maintain the visitor log and register new contacts in Artlogic.
• Daily Maintenance: Help maintain an immaculate gallery space. Assist with light art-handling as needed. Must be comfortable lifting and carrying boxes and artwork up to 30 lbs.

4. Archiving & Logistics

• Record Keeping: Maintain and organize Exhibition, Art Fair, and Artist Binders for archival records.
• Asset Management: Perform image correction and maintain the gallery’s digital image archives.

Qualifications

• Graphic Design: Proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator, Premiere Pro) required.
• Photography: Working knowledge of mirrorless cameras and RAW post-production.
• Writing: Exceptional writing and editing in English, with the ability to translate complex artistic concepts for a general audience.
• Digital Tools: Experience with email marketing platforms (Mailchimp, Mailmeteor), social media management tools, and CRM/database entry.
• Sales Aptitude: Comfort engaging directly with clients and visitors, and supporting the sales process in a gallery setting.
• Artistic Sensitivity: A deep appreciation for Japanese art and culture, with precision in fine-art documentation.
• Organization: Highly detail-oriented, able to manage physical archiving and digital workflows simultaneously.
• Language Skills: The ability to speak, read, or write Japanese is a strong asset and a major plus, but is not strictly required.
• Physical Requirements: Ability to stand for extended periods during events and to comfortably lift, carry, and handle artwork or shipping boxes up to 30 lbs.

How to Apply

Please submit the following materials:

• Resume
• Brief cover letter outlining your relevant experience and your interest in Japanese art
• Portfolio or samples of design work (e.g., booklets, newsletters, social media layouts)
• At least three professional references with contact information

All materials should be combined into a single PDF and emailed to HR@ippodogallery.com.

Please include “Gallery Associate, Communications & Sales” in the subject line of your email.

Applications will be reviewed on a rolling basis. We appreciate your interest in Ippodo Gallery and look forward to learning more about you. Only shortlisted candidates will be contacted.

Pay: $65,000.00 - $68,000.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person

Salary : $65,000 - $68,000