What are the responsibilities and job description for the Procurement Coordinator position at IPG?
The Procurement Coordinator is responsible for managing the purchasing process for goods and services, ensuring timely delivery, cost efficiency, and compliance with company policies. This role involves working closely with suppliers, internal departments, and logistics teams to support the organization's operational needs. This position will also monitor and maintain accurate inventory records, including tracking stock levels, orders, and deliveries.
Key Responsibilities
Sourcing & Supplier Management
Identify and evaluate potential suppliers
Negotiate contracts, pricing, and delivery terms
Maintain positive vendor relationships and monitor performance
Purchase Order Management
Create, track, and manage purchase orders
Ensure accuracy and compliance with procurement policies
Resolve discrepancies or issues with orders and deliveries
Inventory & Logistics Coordination
Monitor inventory levels and forecast procurement needs
Collaborate with warehouse and logistics teams to ensure timely delivery
Minimize stockouts and overstock situations
Documentation & Reporting
Maintain accurate procurement records and supplier databases
Prepare reports on procurement activities, cost savings, and vendor performance
Ensure compliance with internal controls and audit requirements
Cross-Functional Collaboration
Work with finance, operations, and project teams to understand procurement needs
Support budgeting and cost-control initiatives
Required Skills & Qualifications
Education: High School Diploma required, Bachelor's degree in Business Administration, Supply Chain Management, or a related field preferred
Experience: 1-3 years in procurement, purchasing, or supply chain roles
Technical Skills:
Proficiency in Microsoft Office (especially Excel)
Experience with procurement software (e.g., SAP, Oracle, Coupa)
Soft Skills:
Strong negotiation and communication skills
Excellent organizational and multitasking abilities
Analytical thinking and attention to detail
