Sr Executive Assistant

TITLE: Senior Executive Assistant

DEPARTMENT: Executive

REPORTING TO: CEO

OFFICE LOCATION: New York, NY

ROLE TYPE: Hybrid (3 Days Office Based)

IPC is a global fintech company that puts people at the center of innovation. With a strong global footprint, we empower financial institutions and capital markets with advanced cloud-based trading communications and managed connectivity solutions.

Through our portfolio of communications and connectivity solutions, we focus on solving business challenges and adapting to regulatory changes in the fast-paced global financial markets. This enables our clients to maintain consistent market access, a strong competitive advantage, and enhanced operational efficiency.

Join a team that is dedicated to delivering groundbreaking products and making a significant impact on our clients' success.

www.IPC.com

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Overview of the Team

This role is designed for a highly strategic and trusted partner to the CEO and executive leadership team. Acting as an extension of the CEO’s office, you will ensure priorities are executed seamlessly and the CEO’s time is optimized for high-impact decisions. Beyond traditional administrative duties, this position requires strong business acumen, project coordination skills, and the ability to serve as a liaison across the organization and with external stakeholders.

You will manage complex calendars, oversee CEO and Executive priorities, and drive initiatives that enhance leadership effectiveness. This role demands discretion, exceptional organizational skills, and the ability to anticipate needs in a fast-paced environment.

Role Overview:

Direct CEO Support

• Serve as the primary point of contact for the CEO, managing all aspects of scheduling, communications, and follow-ups.
• Anticipate CEO needs and proactively prepare briefing materials, strategic insights, and decision-support documents.
• Coordinate CEO’s participation in board meetings, investor sessions, and high-level client engagements.
• Draft and review executive communications, speeches, and presentations for internal and external audiences.
• Manage confidential matters with discretion and professionalism.

Executive Support & Strategic Coordination

• Track and monitor progress on CEO-led strategic initiatives, ensuring alignment across business units.
• Partner with the CEO and other internal functions on organizational planning, leadership priorities, and executive team coordination.
• Facilitate leadership offsites, quarterly business reviews, and global town halls, including agenda development and content preparation.
• Act as a liaison between the CEO and senior leadership, ensuring timely execution of action items.
• Draft executive-level communications, presentations, and reports for internal and external audiences.

Project & Operational Management

• Lead s special projects and cross-functional initiatives on behalf of the CEO, ensuring deliverables are met, risks are mitigated and outcomes are achieved.
• Oversee executive dashboards, KPIs, and reporting for CEO visibility.
• Oversee event planning for executive and company-wide initiatives, including strategy sessions and global town halls.
• Coordinate leadership offsites, board meetings, and investor sessions, including agenda development and content preparation.
• Maintain and update organizational charts and governance documentation.

Travel & Expense Management

• Develop comprehensive international travel itineraries, ensuring contingency planning and risk mitigation for the CEO.
• Manage expense reporting and procurement processes for the CEO and executive leadership team.

How You Will Make an Impact:

• This is not a traditional EA role—it’s an opportunity to operate at the intersection of administration and strategy, providing critical support that enables our CEO and Executives to focus on high-impact decisions.
• Represent the CEO’s office with professionalism and discretion, maintaining confidentiality at all times.
• Serve as the central communication hub for the CEO’s office, ensuring timely and accurate information flow between internal teams and external stakeholders.
• Enhance organizational efficiency by streamlining processes, improving executive workflows, and implementing best practices for time and resource management.
• Contribute to a culture of excellence by identifying opportunities for improvement and driving continuous innovation in executive support operations.

Essential Skills and Experience to be Successful in this Role:

• 10 years supporting senior executives, with at least 3 years in a role involving strategic or Chief of Staff responsibilities.
• Exceptional organizational and prioritization skills with the ability to manage competing priorities.
• Strong business judgment and ability to handle confidential information with integrity.
• Advanced proficiency in MS Office Suite and collaboration tools.
• Experience in project management and executive-level communications.

Desired Skills and Experience:

• A minimum of 5 years of progressive administrative experience.
• Multitasking ability to be able to carry out more responsibilities as they arise throughout the day/week.

What’s in It for You?

At IPC, your compensation is only part of the package. We are committed to investing in a range of programs and initiatives to improve the overall experience of our employees.

In addition to a collaborative, high-performing team environment, we’re pleased to offer benefits including:

• Competitive Base Salaries
• Medical, Dental and Vision
• 100% Employer Paid Short/Long Term Disability, AD&D and Life Insurance Coverage
• Limited & HealthCare Flexible Spending Accounts
• Dependent Care Flexible Spending Account
• Health Savings Accounts with Employer Contributions
• Pet Insurance
• Legal Insurance
• Critical Illness, Hospital Indemnity and Accident Coverage
• Commuter Benefits
• Medicare Services Education program
• Financial Wellness Account Fiduciary and Training
• Identity Theft Insurance
• 401(k) and Roth plan with matching contributions
• Flexible PTO, Sick Pay and Public Holidays
• Additional Time off for Charity Work and Volunteering
• Tuition Reimbursement
• Certification Bonus Program
• Access to “IPC University” our Internal E-Learning Platform
• Structured Onboarding Training and Peer Mentor Support
• Parental Leave Policy
• Free Mental Health Wellness Programs, Tools, Coaching and Free therapy sessions
• Employee Referral Scheme

Further information about your benefits will be provided during your onboarding process.

Additional Information:

At IPC, we believe that hybrid working creates an inclusive, flexible environment where employees can perform at their best, and teams can collaborate, innovate, and celebrate successes together. We spend around 60% of our time in the office and around 40% of our time working remotely. Some employees may be required to work from the office or client sites more than 60% of the time, if required by their role and/or client needs.

Your precise work schedule will be determined by you and your Line Manager before commencement of employment with IPC.

You can explore more about our culture, offerings and commitment on www.ipc.com/careers/ and www.ipc.com/about-us/about-ipc/.

IPC’s Work Culture:

The IPC work culture is one that fosters inclusion, prioritizes innovation, and maximizes potential. We are a global ecosystem, full of diverse people that together made IPC what it is today.

Our strength as an organization is the sum of our different backgrounds, perspectives, skills and geographies; supported by an ironclad commitment to constructive dialogue and open-mindedness.

We live and breathe our commitment to innovation by embracing bold ideas, seizing new opportunities and striving for excellence. Our people have continued to deliver ground-breaking solutions to our clients for over 50 years.