Administrative Assistant I - Thielen Student Health Center

Position Title: Administrative Assistant I - Thielen Student Health Center Job Group: Professional & Scientific Required Minimum Qualifications: High School diploma or equivalent Preferred Qualifications: Experience with data collection and pivot tables in Excel Experience providing administrative support to staff Experience taking meeting notes and scheduling meetings Experience with inventory management Job Description: Summary Thielen Student Health Center is seeking an Administrative Assistant I to provide administrative support to the department. Schedule School Year Hours:- Monday- Friday 7:45am- 4:45pm Summer/Winter Break Hours: 7:30am-4pm Example of Duties Inventory Management Organizing, tracking, and controlling the inventory of essential medical items necessary for providing healthcare services. Utilizing key aspects of procurement systems, stock control, storage and organization, inventory tracking, stock rotation, reordering and replenishment, demand forecasting and quality control. Working with different vendors to negotiate cost effective prices. Ordering medications from the pharmacy and keeping the med room stocked per par value to reduce outdated waste. Work closely with the nursing staff, physicians, pharmacy, and other departments to ensure effective communication and coordination of patient care. Participate in team meetings, disseminate information, and relay requests to the assistant director of nursing and patient services. Scheduling meetings and Notes Working directly under the assistant director of nursing and patient services scheduling meetings, managing calendars, and taking notes during scheduled meeting times. Data Entry Assisting the Assistant Director of Nursing and Patient Services by helping with data entry, report generation within our electronic health records, and maintaining sensitive information used in quality and infection control studies. Also, assisting in maintaining compliance with healthcare regulations and accreditation standards for AAAHC. This includes helping prepare documentation for audits, inspections, and quality improvement initiatives. Keeping up to date with vaccine information, healthcare standards and regulations. Campus Outreach Involvement in student outreach programs with the Assistant Director of Nursing and Patient Services such as green dot and stop the bleed trainings and presentations. Participate in new student orientation programs and resource tabling events. Help facilitate offsite vaccination clinics and supply management for offsite events. Participate in campuswide committees working on different university and division initiatives. Level Guidelines • Entry level position acquiring job skills and learning standard operating procedures and policies to complete tasks • Works under relatively close supervision and receives guidance on new work assignments • Works on assignments which are routine in nature requiring limited judgment • Refers difficult or less routine issues to supervisor or higher-level staff for assistance • May provide guidance to students Appointment Type: Regular Number of Months Employed Per Year: 12 Month Work Period Time Type: Full time Pay Grade: PS804 Application Instructions: To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State University is committed to fostering a workplace of belonging, where diversity is celebrated and equity is a core value. Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program Original Posting Date: June 15, 2023 Posting Close Date: June 21, 2023 Job Requisition Number: R12119 By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State, we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities. Iowa State University is a global and culturally diverse university committed to providing an inclusive, equitable, and diverse environment for both learning and employment. We know that diversity in experience and perspective is vital to advancing innovation, critical thinking, solving complex problems, and building an inclusive academic community. At Iowa State, we translate these values into action by seeking individuals who have experience working with diverse students, colleagues, and constituents. The university has an expectation that all employees will demonstrate a contribution to diversity and inclusion as embodied in Iowa State University's Principles of Community. All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check. Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu. If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485. Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485. TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942. General ISU compensation information can be found on the University Human Resources website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.