Marketing and Events Coordinator

Now Hiring: Marketing & Events Coordinator

Iowa Rural Water Association (IRWA)

Are you an organized, creative professional who enjoys planning events, building relationships, and sharing information that makes a difference in Iowa communities? The Iowa Rural Water Association is seeking a Marketing & Events Coordinator to support our marketing, membership services, publications, and conference planning efforts.

This is an exciting opportunity for a detail-oriented, versatile professional who enjoys balancing creative projects with event logistics, customer service, and administrative responsibilities while supporting Iowa’s rural water and wastewater systems.

About the Position

The Marketing & Events Coordinator plays an important role in coordinating IRWA conferences and meetings, managing marketing communications, maintaining membership information, and supporting the association’s overall operations. This position works closely with IRWA staff, association members, exhibitors, speakers, advertisers, and industry partners to deliver high-quality events and communications.

Position Type: Full-time, Hourly, non-exempt

Key Responsibilities

Event & Conference Planning

• Coordinate the planning and execution of association conferences, meetings, and special events.
• Develop meeting programs and coordinate speakers, presentations, audiovisual needs, accommodations, meals, and event materials.
• Manage exhibitor communications, booth assignments, registrations, special event activities, and exhibit hall setup and teardown.
• Coordinate hotel arrangements for conferences.
• Provide conference budgets and assist with event-related reporting.

Marketing & Communications

• Maintain and update the IRWA website with association news, articles, training opportunities, and other relevant information.
• Create and manage content for IRWA’s social media platforms.
• Edit and coordinate the association’s publications, including the Water Street Journal and Quench Magazine.
• Work with staff, designers, printers, and advertisers to coordinate publication content, production schedules, advertising renewals, and billing.
• Ensure marketing materials and publications are accurate, professional, and completed on schedule.

Membership Services

• Maintain and update membership records and databases.
• Coordinate membership renewals and respond to membership inquiries.
• Coordinate the production of the annual membership directory.
• Support the Conference Committee by scheduling meetings, preparing information, and recording meeting minutes.

Administrative & Financial Support

• Prepare association bank deposits.
• Assist with conference budgeting and financial reporting.
• Support the annual audit by providing conference attendance and membership information.
• Perform other duties as assigned by IRWA management or the Board of Directors.

Qualifications

The ideal candidate will bring a combination of organization, communication, customer service, and technical skills.

• Associate degree or equivalent preferred.
• Two to five years of experience in marketing, membership services, event planning, or a trade association environment preferred.
• Strong written and verbal communication skills.
• Experience coordinating meetings, conferences, and event logistics
• Proficiency with Microsoft Office and the ability to work with website, social media, graphic design, and other marketing software.
• Strong organizational skills and the ability to manage multiple projects, deadlines, and priorities.
• Excellent customer service and relationship-building skills.
• Ability to work effectively with staff, association members, board members, vendors, exhibitors, speakers, and other industry partners.
• A proactive, detail-oriented approach to problem-solving and project coordination.

Why Join IRWA?

At the Iowa Rural Water Association, your work supports the people and organizations that help Iowa communities maintain reliable water and wastewater services. This position offers the opportunity to combine creativity, event coordination, communications, and relationship management in a role that contributes to the association’s mission and member services.

How to Apply

Interested candidates are encouraged to submit a résumé and cover letter highlighting relevant experience in marketing, event planning, communications, and membership services.

Application Instructions: Please email to Scott Shover, CEO at sshover@iowaruralwater.org or mail to: Iowa Rural Water Association, 4221 S 22^nd Ave E, Newton, IA 50208.

Application Deadline: 11/15/26

The Iowa Rural Water Association welcomes applicants who are enthusiastic about supporting its members and advancing rural water and wastewater services throughout Iowa.