Events and Marketing Project Coordinator

Job Title: Events & Marketing Project Coordinator
 Location: 5950 Village View Drive, Suite 100, West Des Moines, Iowa 50266
 Reports to: Communications Director

Job Summary

The Events & Marketing Project Coordinator plays a dual role in planning and executing high-quality events while supporting the Association’s marketing and communications efforts.

This position ensures all Iowa REALTORS® events and meetings are executed seamlessly while also coordinating marketing projects that enhance member engagement and promote the Association’s initiatives.

This individual serves as a liaison between staff, leadership, members, and external partners, delivering exceptional event experiences and cohesive, strategic communications. The role requires a highly organized, creative, and detail-oriented professional who thrives in a fast-paced, collaborative environment.

Key Responsibilities

Marketing & Communications Coordination

• Assist in executing marketing campaigns and projects to support Association goals
• Develop, schedule, and manage social media content across platforms
• Monitor engagement, respond to comments/messages, and track performance metrics
• Create graphic assets including social media visuals, infographics, banners, and promotional materials
• Ensure brand consistency across all communications and materials
• Support video production and editing for marketing initiatives
• Maintain marketing calendars and organize campaign assets
• Assist with publication design, including the End-of-Year magazine
• Collaborate across departments (Legal, Education, Advocacy, Events) to create cohesive member-focused communications

Event Planning & Execution

• Collaborate to oversee all aspects of Iowa REALTORS® events, meetings, and conferences, including:
  • State conferences and special events
  • National association meetings
  • Internal staff events and building activities
• Serve as the primary liaison between venues and vendors
• Research, recommend, and secure venues; assist to negotiate contracts, pricing, and services
• Manage vendor relationships and ensure contractual obligations are met
• Oversee event logistics including registration, room setup, AV, food and beverage, and materials
• Provide on-site event management and support
• Assist in building meeting space scheduling and logistics

Administrative & Organizational Support

• Assist with calendar requests and special projects as assigned
• Support internal meetings, staff events, and organizational initiatives
• Support Board of Directors meeting needs, including calendar invites and meeting notes
• Provide general support to staff and leadership as needed

Qualifications

• Bachelor’s Degree in Marketing, Communications, Event Management, or related field preferred
• 3–5 years of experience in event planning, marketing, or a related role
• Experience coordinating events and working with vendors
• Proficiency in Adobe Creative Suite, Canva and Microsoft Office
• Experience with social media management and analytics tools
• Strong written and verbal communication skills

Skills & Competencies

• Exceptional organization and attention to detail
• Ability to manage multiple projects and deadlines simultaneously
• Strong problem-solving and decision-making skills
• Ability to work independently and proactively
• Creative mindset with a passion for marketing and engagement
• Strong interpersonal skills and ability to build relationships with members, staff, and vendors
• Adaptability and composure in fast-paced or high-pressure situations

Additional Information

• FLSA Status: Exempt
• Position Type: Full-time
• Schedule: In-office Monday–Friday (8:00 AM – 4:30 PM) with occasional remote flexibility
• Travel: Minimal
• Compensation: Salary commensurate with education and experience
• Benefits: Full benefits package available