Finance Associate

Under the overall supervision of the National Resource Management Officer and direct supervision of the Senior Finance Associate, in close coordination with Finance and Administrative staff in IOM Washington DC global office and its sub-offices, in collaboration with Washington DC-based Project Managers, relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible for Finance-related transactions.

This Vacancy is open to Internal & Separated Staff Only"

Job Identification (20461): VN-US10-2026-045

Position Title: Finance Associate 

Duty Station City: Washington, D.C.

Duty Station Country: United States of America 

Grade & Salary: G-5, Step 1 (USD 6,714.58 Monthly)

Contract Type: One Year Fixed Term

Vacancy Type: Vacancy Notice 

Initial duration: 12 Months 

1. Assist in managing financial resources by monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations.

2. Extract and input data from various sources in financial or accounting systems. Review and process invoices and review requests for payments submitted in WAVE Oracle System.

3. Perform quality assurance of the charges to project line items and ensure the proper usage of GL accounts and project budget lines (or WBL). Ensure that expenses are correctly allocated to projects consistent with IOM's projectization criteria.

4. Reviews all types of vendor payments starting from purchases to payment requests verifying that they are duly authorized, and all the supporting documents are attached therewith.

5. Provide assistance to all staff services such as travel, expense claims, document retrieval, WAVE invoice, etc.

6. Ensure proper and systematic completion of all posted payments and other accounting documents according to the established standards. Process the accounting and financial transactions in the IOM accounting system (WAVE), in accordance with IOM financial rules and practices. Ensure that entries are supported with approved documentations.

7. Assist with invoice reconciliation for all purchases of the office, including air tickets, baggage charges, and credit card transactions. Ensure that all credit card charges are supported with duly signed credit card authorization forms and record the same to the relevant GL account and project budgets lines.

8. Assist in providing guidance to staff related to accounting and treasury payments.

9. Assist in the financial management of locally implemented projects, including accounting, budget monitoring, and preparation of financial reports to ensure accurate tracking of project expenditures and compliance with internal policies. Provide ongoing support to Project Managers on the periodic review of budgets, proposing necessary adjustments to prevent cost overruns, and ensuring timely and efficient use of funds throughout the project lifecycle.

10. Assist in the preparation of financial reports in compliance with donor agreements, ensuring accuracy and completeness, and coordinate with headquarters and administrative centres for review and formal endorsement.

11. In coordination with the Senior Finance Associate and the National Resource Management Officer, SRMO, project developers and managers, review, verify, and update the financial and budgetary information of newly created project proposals and project revisions in PRIMA.

12. Assist in performing financial analyses and reconciliation of and account balances and providing response to Regional Accounting Support in Panama.

13. Monitor and perform follow up of any outstanding vendor accounts on a regular basis, especially those that are more than sixty days old.

14. Review treasury transactions, generate bank reports and coordinate to bank approvers for payment authorization.

15. Perform regular bank reconciliation, monitor outstanding checks and coordinate to bank account representative to stop and cancel long overdue checks.

16. Assist in check issuance and maintenance of the office check registry.

17. Perform period-end activities including monthly and yearly accounts closure. Assist in review and clearance of suspense, transit and clearing accounts.

18. Assist the implementing the IOM Financial Management Rules and Procedures (FMRP) by applying the required internal control mechanisms and recommend/implement improvements in internal controls and accounting practices based on FMRP, International Public Sector Accounting Standards (IPSAS), and best business practices.

19. Perform other related duties as required.

• Bachelor’s degree in Business Administration, Accounting, Finances, or related field with three years of relevant professional experience; or,
• High School diploma with five years of relevant experience
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Experience in SAP is a distinct advantage.