Office & Land Assistant

Company Description

Iofina Resources, Inc. is a leader in the production of iodine. With a reputation for innovation and operational excellence, our Greenwood Village office supports a lean, collaborative, and high-performing team. We are seeking a professional, organized, and proactive Office and Land Assistant to serve as the first point of contact for visitors and provide cross-functional support across Administrative, Land, HR, Purchasing, and Compliance functions.

Role Description

The Office and Land Assistant will oversee front-desk operations, support internal teams with a focus on Land and Purchasing tasks, assist with HR processes, and help maintain critical document-tracking systems. This position plays a key role in ensuring daily office functions run smoothly while upholding a high standard of professionalism, accuracy, and confidentiality.

Front Desk & Office Administration:

• Greet visitors, clients, and vendors while maintaining a professional office environment
• Answer and route incoming calls and emails
• Manage incoming and outgoing mail and deliveries
• Maintain office supply inventory and coordinate with vendors
• Assist with internal meeting logistics and travel arrangements

Land Administrative Support:

• Perform accurate data entry and maintain spreadsheets and records
• Assist with processing Invoices and Lease Bonus Payments
• Direct Owner Relations Calls to the appropriate team members
• Support Director of Land with document review, filing, and task coordination

Compliance & Document Management:

• Manage the company’s automated Certificate of Insurance (COI) system
• File and track critical business documents, including COIs, MSAs, and NDAs
• Coordinate with vendors to ensure current documentation is maintained and accessible
• Support COO with document review, filing, and task coordination

Human Resources Support:

• Assist with new hire onboarding, including preparing materials, scheduling orientations, and arranging drug tests
• Maintain employee files and HR records
• Help post job openings and coordinate interview scheduling
• Assist with internal communications and company event coordination

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• 1 years of experience in an administrative, Land Assistant, HR, or front-desk support roles
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with Google Drive, SharePoint, and Adobe is a plus
• Familiarity with land software (Quorum, DrillingInfo/Enverus, etc.) is a plus
• Excellent organization, attention to detail, and time management skills
• Strong verbal and written communication abilities
• Strong follow-through and ability to see tasks to completion
• Comfortable learning new systems and processes
• Positive attitude and willingness to assist wherever needed
• Ability to prioritize in a deadline-driven environment
• Experience with COI or document tracking systems is a plus
• Experience in Division Orders, Lease Analysis, and/or Land Tech is a plus
• Demonstrated discretion when handling confidential information is essential

Work Environment & Physical Requirements:

• Standard schedule: 8:00 AM – 5:00 PM, Monday–Friday
• Ability to lift up to ~20 lbs (office supplies, file boxes, etc.)
• Ability to sit or stand for extended periods
• In-office position; no remote work

Why Join Us

• Stable and growing company in the specialty chemical and energy sector
• Small team where your contributions have real impact
• Opportunities for learning and growth across multiple departments

Benefits:

• Competitive compensation
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement plan options
• Positive, team-oriented work environment