Contracts Specialist

Who We Are

We’re an experiential marketing agency that specializes in creating dynamic brand experiences that make an impact. We believe these experiences are important moments that can happen anywhere — onsite at an event, online, on a billboard, or across any other channel of a campaign. Audiences are overwhelmed with brands competing for their attention, and it takes true expertise to breakthrough and turn those moments into experiences. That’s where we come in.

As a Women-owned and Employee-owned agency, we’re fueled by curiosity, creativity, and a drive to help brands drive impact in meaningful, memorable ways. We believe in being great, doing good, and having fun while delivering bold, results-driven, award-winning work. With offices in the SF Bay Area, New York, and Chicago, our client partners include some of the most recognizable brands in the world. More than vendors, we’re strategic allies and production-born experts who help brands own every moment with their audiences — wherever they take place.

The Role

We are looking to hire a Contracts Specialist to lead client contract review, negotiation support, and contract governance across the organization. In this role, you’ll ensure that agreements align with company risk standards, insurance requirements, and operational realities while supporting teams across Client Success, Experience Delivery, Finance, and Legal.

Reporting to the SVP, Finance, you’ll serve as the primary internal resource for contract interpretation, compliance, and negotiation support. This role requires a thoughtful balance of legal awareness, business judgment, and cross-functional collaboration to ensure agreements are clear, compliant, and operationally sound.

Key Responsibilities

• Lead review and revision of commercial agreements including Master Services Agreements (MSAs), Data Protection Agreements (DPAs), entertainment agreements, and related contracts
• Support negotiation of client and partner contracts, ensuring alignment with company risk standards and operational capabilities
• Evaluate legal, financial, and operational risk exposure and provide clear recommendations to Finance and executive leadership
• Serve as the internal escalation point for non-standard vendor and freelancer agreements
• Coordinate with outside counsel on complex or high-risk contractual matters
• Provide clear contract summaries and guidance to Client Success and Experience Delivery teams
• Oversee compliance with insurance requirements and review Certificates of Insurance (COIs) for contractual alignment
• Maintain and manage the company’s contract repository, templates, and legal playbook
• Monitor contract workflows and ensure timely review and completion of agreements
• Provide internal guidance and training on contract standards, risk awareness, and compliance requirements
• Support music licensing agreements and ensure compliance with copyright and usage requirements
• Recommend improvements to strengthen contract governance and operational efficiency

What Success Looks Like

• Contracts are reviewed efficiently while maintaining strong protection of company interests
• Internal teams have clear guidance on contract terms, obligations, and risk considerations
• Contract standards and templates are consistently applied across the organization
• Vendor and freelancer agreements are evaluated effectively and escalated appropriately when needed
• Contract governance processes improve over time, increasing clarity, compliance, and operational efficiency
• Cross-functional teams view you as a trusted partner who helps navigate complex agreements with confidence

You’ll Thrive If You…

• Bring 5–8 years of experience in contract administration, contract management, or a related field
• Have strong familiarity with commercial contract structures including indemnity, limitation of liability, and insurance provisions
• Are comfortable evaluating contractual risk and providing clear business-oriented recommendations
• Communicate clearly with stakeholders across finance, legal, client-facing teams, and external partners
• Are highly organized and able to manage multiple agreements and priorities simultaneously
• Thrive in fast-paced environments and enjoy bringing clarity to complex situations
• Take pride in creating processes that strengthen compliance and operational efficiency

At Invision, this role isn’t about checking boxes. It’s about creating momentum - for our clients, our teams, and the agency as a whole.

Additional Details

Experience: Bachelor’s degree in business administration, law, or a related field, with 5–8 years of experience in contract administration or a similar role. Experience within an agency, marketing, consulting, or professional services environment is preferred.

Travel: Minimal travel may be required. All business travel is reimbursed in accordance with federal and state guidelines.

Compensation & Benefits

For this role, we offer a base salary range of $95,000 to $115,000. Individual total compensation will vary based on factors such as qualifications, experience, skill level, competencies, and work location. Please note that the base pay range is a guideline, and actual offers may differ to account for internal equity and market conditions.

In addition to base pay, Invision provides a comprehensive package that includes multiple medical, dental, and vision plan options, flexible spending accounts, a 401(k) plan with company match, company-paid life and disability insurance, and profit-sharing opportunities. As an employee-owned company, eligible employees may also have the opportunity to share in Invision’s long-term success through discretionary ESOP allocations. We support work-life balance and wellbeing with generous paid time off, 12 annual company holidays plus a year-end office closure, a milestone recognition program, and a Family Leave Perks Program to support employees and their loved ones during life’s most important moments.

Inclusion at Invision

At Invision, we believe that diverse perspectives drive stronger outcomes. We’re committed to fostering an environment where everyone feels valued, respected, and empowered to contribute. We never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, marital status, veteran status, or disability status. All information will be kept confidential according to EEO guidelines.

About This Job Description

The above statements are meant to describe the general routine nature of work performed by people being assigned to this classification. This should not be construed as a contract or an all-inclusive list of job requirements. InVision management reserves the right to alter the job description and/or position classification based upon business necessity and company profitability.