What are the responsibilities and job description for the Staff Accountant position at InVision Customized Services?
The Staff Accountant performs various accounting duties including maintenance and analysis of accounting records, preparation of accounting schedules, reports, and financial statements; prepares journal entries and reconciles ledger accounts; ensures compliance with generally accepted accounting principles and organizations policies, procedures and contracts.
ESSENTIAL FUNCTIONS :
Assist with the month end close process for 3 entities
Complete month end close entries as assigned including but not limited to : payroll, prepaids, accruals, cash entries and expense allocations
Reconcile balance sheet accounts as assigned
Reviews employee expenses and trips submitted through Company Mileage system.
Process trips and expenses in Company Mileage system.
Print all AP checks
Assists with other general accounting activities as needed.
Backup for Accounts Payable.
Pull weekly remittance files and track amounts to be received from ODP.
Address per diem / credit card issues, such as lost cards or receipts, etc.
Assist with payroll items for audits (financial, 401k, and other).
Assist with gathering information for annual 990 filings.
Manage per diem cards by ensuring all cards are funded timely upon receipt of reimbursement vouchers, replacement cards are sent timely, and all necessary journal entries related to per diem card transactions are recorded in the general ledger in the appropriate period.
Act as administrator of the corporate credit cards, ensuring that purchase receipts are received, and the expenses are coded and booked to the general ledger.
Demonstrates professionalism, dignity, and respect towards individuals supported, co-workers, management, and other associates both within the organization and outside the company.
Serves as a constant positive role model with the individuals supported, staff members, co-workers, management, and others both within the organization and outside the company.
Supports the mission, vision, values, and initiatives of the company.
Act in accordance with all agency policies, state and federal regulations, local monitoring standards, and contractual requirements.
Maintains confidentiality of all departmental information to assure client and employee rights are protected and upheld.
Maintains current knowledge of applicable state and federal laws to ensure compliance.
Prepares weekly, monthly, quarterly and year-end reports for management.
Identifies issues and trends and informs Director of Finance.
Partners with other departments as needed; making sure timely information is received in accordance with established procedures for reporting by managers.
Ensuring the incumbent’s subordinate timely submits approved credit card applications are submitted timely to the entities’ banks, cards are timely received timely by requestors, and that subordinate timely cancels accounts for terminated employees are canceled timely.
Timely informing the Director of Finance of all instances of questionable or fraudulent credit card and per diem card transactions, reviewing such instances with card holders and coordinating the appropriate actions to be taken with the Director of Finance, issuing bank or vendor.
Performs additional duties as assigned by Chief Financial Officer and Director of Finance.
Behavior Requirements :
Treats everybody with dignity and respect
Is honest and trustworthy
Respects authority and the chain of communication
Exhibits a willingness and desire to learn about the company and its philosophies
Exhibits empathy
Respects other’s opinions, beliefs and position on a matter, even if it contradicts his / her own
Understands the importance of, and practices respectful disagreement
Follows fundamental business etiquette and protocols
Complies with all policies and regulations
Projects a positive attitude and image of the company internally and externally
QUALIFICATIONS :
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required, as well as any physical requirements. Reasonable accommodation may be made to enable a qualified individual with a disability to perform the essential functions.
EDUCATION and / or EXPERIENCE :
A bachelor’s degree in accounting, business, or a related area from an accredited four-year college is preferred. A minimum of two - four years’ experience in accounting / bookkeeping; or an equivalent combination of education and experience is required. The understanding of third-party reimbursement issues and general knowledge of accounting principles. Ability to comprehend access and utilize electronic medium and various computer programs, including technical computerized data processing systems.
Other Requirements :
Ability to write reports and business correspondence.
Effective oral / written communication and interpersonal relations skills.
Knowledge of a variety of computer software is desired.
Ability to apply accounting concepts to specific aspects of reimbursement and billing.
Ability to recognize problems related to accounting controls.
PHYSICAL DEMANDS :
While performing the duties of this job, the employee is regularly required to sit, talk or hear and frequently uses hands to finger, handle or feel, reach with hands / arms. The employee is occasionally required to stand; walk and stoop, kneel or crouch, and may lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
All job requirements listed indicate the minimum level of knowledge, skills, and / or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform any job-related function as directed by their supervisor.
