Onsite Project Controls Specialist

Position Overview

Invera Energy Inc., headquartered in Fort Collins, Colorado, is seeking a bright, motivated, and conscientious Onsite Project Controls Specialist to work full-time in Kankakee County, Illinois. This position will be in a construction trailer for about twenty-one (21) months, then may transition to remote work or to another job site. Prospective applicants should have a passion for the field of renewable energy and/or construction management. This position will primarily provide technical, project controls, contracting and administrative support as part of the construction team for a utility-scale solar project. This position will expose the employee to wind energy technologies, heavy construction, and other areas within the renewable energy market segment. This position is initially heavily involved with project controls and administrative efforts; however, depending on the skills and interests of the employee, there is the ability to grow your technical skills and experience over the course of the project and potential other roles within Invera Energy.

Main Job Tasks and Responsibilities

• Perform document controls, reporting and administrative functions in support of construction project staff
• Oversee training, set up, administration and monitoring for compliance of document controls software systems for Invera Energy’s staff on the project
• Prepare and modify construction progress documents, including correspondence for contract compliance, reports, drafts, memos, presentations, emails and other documents
• Respond to routine external correspondence
• Prepare, manage, and verify expense reports and assist in tracking Invera Energy’s project budget management
• Perform general office functions, including photocopying and mailing
• Provide basic document control training to the site team, EPC Contractor, and any other suppliers or contractors as required (training will be provided)
• Manage transmittals, requests for information, and submittals under the supervision of the project management team
• Assist with tracking construction progress and man-hour reporting, both as a technical inspector, and in keeping the tracking information up to date
• Assist with obtaining information for Independent Engineer requests for information and assist project manager with coordinating owner’s responses
• Assist in planning and monitoring the content of project quality control activities and documentation, maintaining documentation onsite and electronic filing and organization
• Schedule and coordinate meetings, onsite visits and travel arrangements
• Record, compile, transcribe, and distribute minutes of meetings
• Maintain most current drawing sets
• Interact with contractors, vendors, engineers, architects, landowners and clients to assist in communication and resolution of issues amongst them with respect to the project
• Support the construction team in the resolution of day-to-day project issues
• Elevate site issues or concerns to appropriate staff
• Ensure all EPC Contractor and equipment supplier logs and inspection reports are complete and filed onsite and electronically
• Ensure completion of closeout documentation onsite and in electronic format and provide updates as required
• Maintain workflow by following Owner procedures outlined in exhibits, contracts and at Owner direction
• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies
• Coordinate communications between the equipment supplier and other contractors onsite
• Coordinate maintenance of office equipment, safety equipment and supplies
• Coordinate maintenance of company vehicles
• Coordinate project safety requirements in compliance with company policies including setting up contracts with local medical providers and resources for drug testing
• Support coordination of deliveries/receivables
• Perform other duties as assigned

Education and/or Experience

• Bachelor’s degree in engineering or construction management preferred, with a minimum two-year associate degree in construction management or other technical or engineering area, or equivalent experience required.
• Direct experience with, or the ability to learn, office administrative tasks, protocols, and practices of basic office management
• Knowledge of, or ability to learn, project controls procedures and systems such document configuration management, invoice reviews and submittals, and supporting administrative needs of the overall construction management team and the owner
• Competent computer skills, including MS Office (Word, Excel, PowerPoint, Teams) and Adobe
• Internet skills, including the use of e-mails, group messaging, and information-gathering techniques as well as social media usage to support community outreach efforts
• Familiarity with construction and construction sites is preferred
• Experience with quality control processes, procedures and documentation is a plus

Essential Job Function

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Valid driver’s license
• Ability to work legally in the United States
• Ability to write, speak, read, and understand English
• Ability to walk on uneven terrain
• Ability to wear PPE (Personal Protection Equipment) if in the field

Key Competencies

• Passion for renewable energy
• Proficient with computers and possess working knowledge of document management policies and procedures
• Ability to create and maintain documents in Microsoft Excel, Word, PowerPoint etc.
• Ability to read and fully understand the construction Scopes of Work, exhibits and document control and reporting related requirements
• Ability to prioritize and manage multiple tasks and flexibility in terms of assignments
• Effective communication, organizational, and interpersonal skills
• Proven track record of problem-solving techniques and the ability to take direction
• Familiarity with construction processes, project contracts, engineering practices, construction techniques, wind, energy storage, and solar plant technologies
• Strong attention to detail; focus on accuracy, consistency, and quality of work; high degree of integrity and reliability
• Comfortable with fast paced, rapidly changing environment
• Ability to maintain confidentiality
• Numerical and literacy skills
• Customer service oriented
• Highly motivated
• Safety conscious
• Reliable

Compensation and Benefits

• This is a full-time, salary, exempt position.
• This position is initially located at a construction site in Livingston and Kankakee Counties, Illinois. When the project is completed the position could transition to remote support or be relocated to another job site in the United States, based on company needs and employee growth.
• Compensation range $70,000-85,000, depending on experience. Relocation packages may be available.
• Benefits include medical, vision, dental, retirement, short-term disability, long-term disability, life insurance, AD&D, statutory worker’s compensation, unemployment insurance, general liability, errors and omissions, activity reimbursement, paid vacation, and paid sick leave.

Learn more about careers with Invera Energy and apply here: https://www.inveraenergy.com/careers/