What are the responsibilities and job description for the Administration Assistant position at Intune Motors?
Overview
We are seeking a proactive and detail-oriented Administration Assistant to join our dynamic team. This vital role ensures the smooth operation of daily office activities, provides exceptional customer support, and maintains efficient administrative processes. The ideal candidate will bring a positive attitude, strong organizational skills, and a passion for delivering excellent service. This paid position offers an exciting opportunity to develop your office management skills while contributing to a collaborative and energetic work environment.
Responsibilities
- Serve as the first point of contact at the front desk, greeting visitors and clients with professionalism and warmth
- Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette
- Perform data entry, filing, and document proofreading to ensure accuracy and organization across all records
- Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings
- Handle correspondence via email and phone support, providing timely responses to inquiries in a professional manner
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to maintain financial records
- Maintain office supplies inventory, order necessary materials, and ensure the workspace remains organized and functional
Requirements
- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Excellent computer literacy with the ability to quickly adapt to new software tools
- Strong typing skills with attention to detail for data entry and proofreading tasks
- Experience managing multi-line phone systems and demonstrating effective phone etiquette
- Bilingual abilities are highly desirable to support diverse client needs
- Previous experience as a receptionist, personal assistant, or medical/dental receptionist is a plus
- Exceptional customer service skills with a friendly, professional demeanor
- Ability to prioritize tasks efficiently using time management techniques in a fast-paced environment
Join us as an Administration Assistant and be part of a vibrant team dedicated to excellence! This role is perfect for someone eager to grow their administrative expertise while making a meaningful impact through organized support and exceptional service delivery.
Pay: $29.50 - $29.87 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $30 - $30