Schedule Coordinator

The Schedule Coordinator has an integral role within the Program Management Office (PMO). In this role your essential responsibility is to execute processes deploying IAP employees in a timely manner (Right People, Right Place, Right Time). You will work closely and in collaboration with the PMO staff and the Travel Coordination team. To be successful, the Scheduling Coordinator will understand the training and travel requirements of employees, work independently as required, and receive a moderate amount of detailed supervision and guidance. The position requires an individual who is detail orientated, able to manage multiple tasks, and can maintain accurate staffing schedule documentation. The program is a global services program providing 24/7/365 support, the Scheduling Coordinator should expect infrequent requests for support from our deployed staff during non-working hours.

ESSENTIAL JOB FUNCTIONS: (not limited to duties as described – performs related duties as requested)

• Coordinate travel reservations with Travel Coordinator team
• Coordinate Training, and other authorized rotations with Travel Coordinator team, ensuring program wide mission staffing levels are maintained
• Schedule pre-deployment medical screening and appropriate medical clearances in accordance with USG Regulations
• Coordinate Passports, Visas, and Work Permit requirements
• Provide schedule input concerning staffing summaries for monthly Program Management Review (PMR)
• Provide schedule input concerning staffing approaches for the PMP
• Provide schedule input concerning Staffing Matrix Wire Diagram (CDRL 019)
• Provide schedule input for Efficiency & Improvements Recommendation Document (CDRL 027)
• Provide principal administrative support in the Program Management Office
• Maintain a close and highly responsive relationship to the day-to-day activities of the supervisor and staff
• Limited physical demands, possible travel for 3 or 4 days to domestic locations
  
  

Education & Experience

• This position involves heavy customer (employee) interaction and therefore requires superior customer service.
• Bachelor’s degree or equivalent years of experience desired
  
  

Knowledge & Skills

• In addition, we seek the following background/skills:
• Strong knowledge of the airline travel system
• Proven experience planning and booking international travel
• Strong computer skills; Microsoft Excel, Word and Outlook
• Positive, outgoing demeanor and the ability to work well under high ops tempo
  
  

SECURITY CLEARANCE: TS/SCI Full Scope Poly

Intrepid Acquisition Holdings, LLC

www.intrepidgs.com

Intrepid Acquisition Holdings, LLC. (IAH), is a leading provider of global-scale logistics, facilities management, and advanced professional and technical services. IAH provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. As a world-class leader in providing seasoned program management, IAH leverages and integrates its capabilities to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges.

Intrepid Acquisition Holdings, LLC. (“IAH” and/or “Company”) and its affiliates, including but not limited to IAP World Services, Inc., Readiness Management Support L.C., JPATS Logistics Services, LLC., and subsidiaries is an EOE, including disability/vets.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.