Coordinator - Venue Sales & Events

The Venue & Events Coordinator 

The Intrepid Museum is a non-profit, educational institution featuring the legendary aircraft carrier Intrepid, the space shuttle Enterprise, the world’s fastest jets and a guided missile submarine. Opened in 1982, the Museum, anchored aboard the former USS Intrepid, a National Historic Landmark, has welcomed more than 2 million visitors since 2012. The Mission of the Intrepid Museum is to promote the awareness and understanding of history, science and service through its collections, exhibitions and programming, in order to honor our heroes, educate the public and inspire our youth.                 

The Intrepid Museum is currently seeking a Venue Sales & Events Coordinator.  The Venue & Events Coordinator will plan and manage third party client events as well as generate event sales. Daily responsibilities are both administrative and operational. 

Responsibilities include but are not limited to: 

Event Management Duties

    Sell and manage client events. 

o    Prepare proposals, conduct site visits and negotiate to book events

o    Execute contracts and invoices and collect payments in a timely manner

o    Develop detailed event and production notes to ensure successful event execution

o    Coordinate with all vendors

o    Provide onsite supervision of events.

o    Follow up with the client after the event 

    Understand the complex needs of different events and diverse clients.

    Respond promptly to new inquiries.

    Maintain business contacts within the events industry to generate new business and sales.

    Meet or exceed quarterly and yearly sales revenue goals.

    Direct and supervise workers in preparing spaces during special events load-in/set-up, event execution, and load-out/breakdown.

    Build and generate sales by attending industry meetings, networking events and client retention.

    Determine and execute appropriate responses to problems and emergencies during events, handle customer complaints.

Perform other duties as required by management.

Qualified candidates will have BA/BS degree from an accredited college or university with one year related experience or training, or equivalent combination of education and experience. Proficient computer knowledge and ability to organize and manage multiple tasks. Write correspondence and reports and speak effectively before employees of organization. Proficiency with Microsoft Office Suite. Ability to liaise with a variety of technical and operational personnel. Strong organizational skills and the ability to meet deadlines. Ability to work independently as well as in a team. Ability to work weekends, holidays and evenings as necessary

The Intrepid Museum is an equal opportunity employer committed to hiring from a diverse pool of candidates – as such we encourage you to apply regardless of your race, religion, age, national origin, gender identity or expression, sexual orientation, disability, marital status, pregnancy status, veteran status, genetic information, or any other differences.

We believe that a range of lived experiences, voices, and perspectives directly contributes to the success of our team. If you are interested in a job role, we encourage you to apply to any open position even if you do not consider yourself 100% qualified for a specific role. Our goal is to recruit, train, promote, develop, and provide other conditions of employment to the person who is well-suited for the role.