Billing Coordinator

INTREN, Inc. Job Description

Job Title: Billing Coordinator

Reports To: Project Manager

FLSA Status: Non-Exempt

SUMMARY OF POSITION:

The primary responsibility for this position is to support billing functions and ensure billing is submitted in a timely fashion.

ESSENTIAL FUNCTIONS:

• Familiar with all aspects of client billing, including client specific billing requirements and guidelines; communicates changes to department/billing coordinators.
• Provides feedback on improving Billing process internally via internal protocols and maintain current written procedures manual.
• Collaborates with other administrative departments, as necessary, to discuss billing guidelines and processes.
• Prepares bills as assigned; maintains paper and electronic organized records. Prepares all bills in accordance with established policies, procedures and timelines.
• Provides complete administrative support in the production and delivery of bills, including transmittal documents, PDF assembly.
• Communicates and follows instructions effectively from a diverse group of clients, attorneys and staff. Provides information in person, via email or by phone with courtesy and professionalism.
• Follows up with appropriate parties to communicate billing status.
• Troubleshoots and communicates issues with billing; coordinates with the Data Processing and Accounting departments.
• Periodically handle tasks from the Controller and Director of Support Services.
• Keeps Supervisor informed of the status of billing work; maintains a calendar of billing deadlines; prepares bills in advance of due dates.
• Performs other duties as needed.

DESIRED MINIMUM QUALIFICATIONS:

Requires effective oral and written communication skills, excellent interpersonal skills and strong computer literacy. Good problem-solving skills and the ability to multi-task are essential. Must be a self-starter and have the ability to organize and prioritize work.

• Minimum of two years billing experience in a self-starter environment required.
• Proficient in Microsoft Office applications, specifically Excel and Word.
• Excellent interpersonal skills.
• Self-motivated, pro-active and responsible individual able to work under minimal supervision.
• Good written and oral communication skills and ability to self-edit documents.
• Highly organized with strong attention to detail.
• Teamwork oriented individual.
• Ability to complete projects within required time frame.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.

Intren is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.