What are the responsibilities and job description for the Executive Assistant position at Intranet Communications Group?
Company Description Intranet Communications Group (ICG) is a full-service telecommunications contractor specializing in network infrastructure for LAN, CAN, wireless networks, and turnkey CCTV integration. The company serves federal, state, and municipal governments as well as commercial clients across sectors such as correctional facilities, industrial plants, hospitals, air and marine stations, and commercial office environments. ICG delivers comprehensive inside plant and outside plant services, including cabling, wireless access points, VoIP, trenching, conduit installation, splicing, and geospatial mapping. With over 20 years of experience, ICG has installed more than 22,900 miles of copper and fiber optic cabling, supported over 80,000 users in 14 states, and maintained a record of zero OSHA violations. The company employs BICSI-trained technicians, has an RCDD on staff, holds multiple manufacturer certifications, and is a GSA Schedule 70 contract holder.
Role Description The Executive Assistant Intern will support senior leadership with day-to-day administrative and organizational tasks in an on-site role based in Boca Raton, FL. Responsibilities include managing calendars, scheduling meetings, organizing travel arrangements, and preparing and tracking expense reports. The intern will help draft and format correspondence, presentations, and internal communications, while maintaining accurate records and filing systems. Additional duties include coordinating office activities, assisting with meeting logistics and minutes, and handling confidential information with discretion. This is an internship role designed to provide hands-on experience in executive support and administrative operations.
Qualifications
- Ability to provide Executive Administrative Assistance and Executive Support, including calendar management, meeting coordination, and document preparation.
- Experience or aptitude in Administrative Assistance tasks such as filing, data entry, recordkeeping, and office coordination.
- Strong skills in preparing and tracking Expense Reports with attention to accuracy and compliance with company procedures.
- Effective Communication skills, including clear written and verbal communication and professional interaction with internal and external stakeholders.
- Proficiency with productivity tools (e.g., Microsoft Office or Google Workspace), especially Outlook or calendar tools, Word, Excel, and PowerPoint.
- Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.
- Demonstrated discretion and reliability when handling sensitive or confidential information.
- Current enrollment in or recent completion of a degree program in Business, Communications, or a related field preferred.