What are the responsibilities and job description for the Marketing Administrative Assistant position at Interstates?
Take Charge of Your Career at Interstates
At Interstates, we don't just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we're doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you're bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you'll be part of a crew that works hard, shares laughs, and takes pride in doing quality work. We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you'll feel at home here.
Interstates is seeking a highly organized and proactive Marketing Administrative Assistant to provide critical administrative support to our Marketing team. This role will help ensure meetings, projects, and internal initiatives run smoothly by anticipating needs, coordinating logistics, and keeping team priorities on track. If you are a proactive individual with excellent communication skills, love to solve problems, enjoy supporting a high-energy team and have the ability to handle multiple tasks efficiently... you will love this opportunity!
At Interstates, we offer fantastic benefits for you and your family. We place tremendous focus on training our employees while providing challenges and career development opportunities, so that each team member has the ability to reach their full potential.
Key Responsibilities
Meeting Support
- Partner with marketing leadership to coordinate scheduling, prepare agendas, and handle meeting logistics marketing team meetings.
General Administrative Support
- Travel & Expenses: Arrange flights, hotel accommodations, and conference registrations; process expense reports efficiently.
- Project Assistance: Support marketing initiatives and projects by helping move department priorities forward and ensuring tasks are completed.
- Calendar Coordination:
- Provide targeted scheduling support for key Marketing leaders
- Coordinate complex or high-priority meetings
- Quality Control: Proofread documents and communications to ensure accuracy, professionalism, and brand alignment.
- Anticipate Needs: Look ahead to prepare for upcoming meetings, team events, and project deadlines.
Internal Communications Support
- Manage all-company communications calendar.
- Maintain distribution lists, own invites, and post meeting follow-ups.
- Collaborate and manage logistics with organizers and internal contacts for internal events
Education & Preferred Skills
- High school diploma or equivalent
- 2 years of proven administrative experience; marketing or communications background preferred.
- Strong organizational and multitasking skills with strong attention to detail.
- Excellent written and verbal communication abilities.
- Ability to handle sensitive information with discretion.
- Proficient in Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint).
- Ability to work independently and collaboratively in a team environment
- Comfortable coordinating across departments and balancing multiple priorities.
Travel: Travel will be minimal for this position under 10% per year. Position is in person located in Sioux Center, IA or Sioux Falls, SD.
What You Should Know Before You Apply
Interstates may collect personal information as part of your job application, such as your contact details, work history, education, and any information you provide. This information is used only for recruitment, to evaluate your candidacy, and to meet legal requirements. For details about our privacy practices and your rights under the California Consumer Privacy Act (CCPA), please see our Privacy Policy. By applying, you acknowledge that you have reviewed this notice.
Interstates is an EEO provider and offers a drug-free workplace. Employment at Interstates is at-will and may be terminated at any time with or without notice or cause, except as otherwise provided by law.