What are the responsibilities and job description for the Executive Administrative Assistant position at Interstates?
Take Charge of Your Career at Interstates
At Interstates, we don't just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we're doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you're bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you'll be part of a crew that works hard, shares laughs, and takes pride in doing quality work. We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you'll feel at home here.
As an Executive Assistant, you will play a pivotal role in providing strategic and administrative support. You'll serve as a trusted partner to our leadership team, helping drive priorities, manage communication, and ensure the smooth operation of executive activities.
What You'll Do
Executive Support
- Partner closely with the CIO, VP of Digital & Data, and Director of IT Operations to manage strategic and operational priorities.
- Anticipate needs, proactively initiate solutions, and manage tasks from start to finish with a high degree of ownership.
- Manage complex calendars and competing priorities while ensuring alignment with organizational goals.
- Exercise discretion, sound judgment, and empowered decision-making in day-to-day interactions and scheduling.
Meeting & Communication Management
- Develop, organize, and enhance meeting agendas, materials, and content.
- Capture and summarize meeting notes, decisions, and follow-up actions clearly and concisely.
- Create professional, high-quality communications and executive presentations tailored to varied audiences.
- Facilitate effective meeting flow and ensure leaders' time is used efficiently.
Project & Change Management
- Coordinate and track digital and data projects, identifying risks or issues before they escalate.
- Help drive process improvement and cross-functional change initiatives that enhance efficiency.
- Support strategic programs that advance the mission of the Digital & Data team
Relationship Building & Representation
- Build trust-based relationships across all levels of the organization.
- Interface confidently with internal and external stakeholders as an extension of executive leadership.
- Communicate with professionalism, discretion, and adaptability to each audience's needs.
Administrative Operations & Logistics
- Plan and organize meetings, events, travel, and logistics with minimal direction.
- Maintain confidentiality and demonstrate professionalism in all interactions
- Continually develop and refine administrative processes for efficiency and accuracy.
What We're Looking For
Education and Experience:
- Experience: Associate's degree in business, administration, or related field and 4–6 years of related executive administrative experience
Skills and Competencies:
- Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent oral and written communication skills with strong attention to detail.
- Proven ability to manage multiple tasks and adapt to changing priorities in a fast-paced environment.
- Discretion and professionalism in handling sensitive and confidential information.
- Strong interpersonal skills with the ability to build credibility and trust across diverse teams.
Location:
This job is located onsite in our Sioux Center, IA or Sioux Falls, SD offices. There may be up to 15% travel.
What You Should Know Before You Apply
Interstates may collect personal information as part of your job application, such as your contact details, work history, education, and any information you provide. This information is used only for recruitment, to evaluate your candidacy, and to meet legal requirements. For details about our privacy practices and your rights under the California Consumer Privacy Act (CCPA), please see our Privacy Policy. By applying, you acknowledge that you have reviewed this notice.
Interstates is an EEO provider and offers a drug-free workplace. Employment at Interstates is at-will and may be terminated at any time with or without notice or cause, except as otherwise provided by law.