What are the responsibilities and job description for the Executive Administrative Assistant position at Interstates Companies?
At Interstates, we don't just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we're doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you're bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you'll be part of a crew that works hard, shares laughs, and takes pride in doing quality work. We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you'll feel at home here.
Executive Assistant to VP of People & Culture
Locations: Sioux Falls, SD | Sioux Center, IA | Omaha, NE | Sioux City, IA
Join us as the Executive Assistant to our VP of People & Culture-a high-impact role that goes beyond traditional administrative support. This is an opportunity for someone who thrives in fast-paced environments and enjoys bringing structure, visibility, and momentum to complex work.
In this role, you will serve as a trusted partner to the VP of People & Culture, driving day-to-day operations while coordinating multiple initiatives that impact teams across the organization. You'll help keep priorities aligned, projects moving forward, and details from slipping through the cracks.
The ideal candidate is confident, highly organized, and comfortable navigating ambiguity-someone who can independently manage multiple priorities while maintaining strong communication and alignment across teams.
What You'll Do
Project & Operations Support
- Track and coordinate multiple concurrent projects, ensuring timelines, deliverables, and next steps stay on track
- Maintain visibility across active initiatives and provide clear updates on status, risks, and priorities
- Organize and facilitate meetings by setting agendas, capturing action items, and ensuring follow-through
- Proactively follow up with stakeholders to keep work progressing
- Develop and maintain project documentation, reports, and tracking tools
- Build systems (trackers, dashboards, workflows) that improve organization and execution
- Independently coordinate smaller initiatives from start to finish
Executive Administrative Support
- Manage and prioritize the VP of People & Culture's calendar, protecting focus time and aligning meetings to priorities
- Coordinate 1:1 meetings and leadership schedules
- Support team engagement and recognition efforts (birthdays, anniversaries, milestones)
- Coordinate meeting logistics
- Assist with expense approvals and administrative workflows
- Support communication and coordination across internal and external stakeholders
Qualifications
- 3-7 years of experience in executive support, administrative, project coordination, or similar roles
- Proven ability to manage multiple priorities in a fast-moving environment
- Strong organizational and project management skills
- Excellent written and verbal communication abilities
- High level of professionalism, discretion, and integrity when handling confidential information
- Ability to work independently, take initiative, and drive work forward with minimal direction
- Comfortable collaborating across teams and holding stakeholders accountable
Technical Skills
- Microsoft Office Suite (Outlook, Teams, Excel, OneNote)
- Project tracking tools such as Microsoft Planner or SharePoint
- Ability to build trackers, spreadsheets, and presentations
- Familiarity with Power BI preferred
Traits That Lead to Success
- Highly organized and detail-oriented
- Proactive and self-directed
- Comfortable navigating ambiguity and shifting priorities
- Confident communicator who can work effectively with leaders and teams
- Strong relationship-builder with excellent interpersonal skills
Why This Role Matters
As Executive Assistant to the VP of People & Culture, you'll play a critical role in advancing key initiatives and organizational priorities. By bringing structure, visibility, and coordination to complex work, you enable leadership to stay focused on strategy-- while ensuring day-to-day operations run smoothly and effectively.
Travel/Location This role can be based in our Sioux Center, IA, Sioux Falls, SD, Sioux City, IA, or Omaha, Nebraska Office. Travel is estimated to be around 15% of the time. Hybrid work arrangements are available for this role.
Interstates may collect personal information as part of your job application, such as your contact details, work history, education, and any information you provide. This information is used only for recruitment, to evaluate your candidacy, and to meet legal requirements. For details about our privacy practices and your rights under the California Consumer Privacy Act (CCPA), please see ourPrivacy Policy. By applying, you acknowledge that you have reviewed this notice.
Interstates is an EEO provider and offers a drug-free workplace. Employment at Interstates is at-will and may be terminated at any time with or without notice or cause, except as otherwise provided by law.
Interstates is an Equal Opportunity/Affirmative Action Employer and provides a drug free work environment. All applicants will receive consideration for employment without regard to age, race, gender, creed, color, sex, sexual orientation, gender identity or expression, national origin, religion, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Interstates complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. A copy of our AAP is available upon request during regular business hours.