Executive Operations Specialist

SUMMARYThe Executive Operations Specialist provides senior-level administrative, operational, and project support to Leadership Team members, including the CEO, CFO, SVP Business Operations, and other senior positions. This role enhances leadership team efficiency, communications, and ensures the timely execution of initiatives and priorities across multiple business units. The position acts as a proactive facilitator, administrator, and liaison, supporting cross-functional efforts in project management, organizational improvements, and process enhancement.ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following. Other duties may be assigned.Coordinate scheduling, logistics, and priorities for multiple leadership team membersPrepare, edit, and refine professional documents, presentations, and communicationsMaintain organization of leadership records, files, action items, and follow-up tasksTrack deadlines and proactively ensure commitments are metFacilitate business expense auditing and reportingReview and draft senior-level correspondence, briefs, reports, and summariesRepresent the Leadership Team professionally with internal and external stakeholdersSupport meeting planning, agenda development, minutes, and post-meeting follow-upAssist with internal communications, announcements, and messaging initiativesConduct market or competitor research to inform leadership discussionsGather and analyze data to evaluate marketing initiatives and opportunitiesInitiate and follow-up on leadership communications with clients, prospects, and service partnersConduct research and analysis to support leadership decision-makingTrack and organize KPIs, operational metrics, and business initiativesAssist with business cases, reports, and cross-functional projectsIdentify opportunities to streamline workflows, systems, or communication processesCoordinate and manage digital optimization tools, productivity systems, and collaboration platformsUtilize AI platforms to improve research, summarization, drafting, and analyticsAssist with support and troubleshooting of technical or software issues, coordinating with IT when necessaryResearch and recommend technologies that improve performance, efficiency, or user experience SUPERVISORY RESPONSIBILITIESNoneQUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.SPECIAL SKILLS AND ABILITIES Demonstrated competency with advanced digital tools and AI platformsHighly organized and capable of managing multiple priorities simultaneouslyStrong technical proficiency with digital productivity tools and platformsAbility to work independently and proactively anticipate leadership needsStrong interpersonal skills with a polished, professional presenceFamiliarity with data analysis, reporting, or operational metrics EDUCATION and/or EXPERIENCEBachelor’s degree preferred, or equivalent combination of experience with 3–5 years of experience in administrative, project support, or similar role required. Experience supporting senior leadership or executive teams, as well as marketing, communications, or business development support preferred. Experience with CRM, project management, or collaboration platforms helpful. CERTIFICATES, LICENSES, REGISTRATIONSNoneLANGUAGE and COMMUNICATION SKILLSAbility to read and interpret documents written in English to an above average competency, such as requests for proposals, agreements, bid solicitations, scopes of work, rules, operating and procedure manuals. Ability to write routine reports and customer correspondence. Strong ability to speak effectively before individuals and groups of people (e.g., customers or employees of organization), along with the ability to present complex solutions to customer problems in a way that is simple and easy to understand.MATHEMATICAL SKILLSAbility to work with mathematical concepts such as probability and statistical inference and apply concepts such as fractions, percentages, ratios and proportions to practical situations.REASONING ABILITYAbility to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to define problems, collect data, establish facts, and draw valid conclusions.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to use hands to finger and type. The employee needs to be able to hear well enough to communicate both internally and externally. The employee must be able to see well enough to read written items and use a computer. The employee frequently is required to stand, walk, and stoop. The employee is frequently required to sit and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The working conditions are those of a normal office environment with the absence of disagreeable elements. The noise level in the work environment is usually moderate.SKILLS ASSESSMENTQualified candidates will be required to demonstrate skill proficiency as listed below within the first 30 days of hire. Candidates requiring accommodations in order to complete the assessment should request them from Human Resources.Skill ProficiencyMS WordAdvancedMS ExcelAdvancedMS Power PointAdvancedEOE, including disability/vets

Salary : $67,000 - $85,000