Sales Administrative Assistant

I-State Truck Center is a dealer for Freightliner, Western Star, Fuso, Detroit Diesel, Mercedes, Cummins, CAT, Meritor & Eaton. We have been a market leader in the service industry for over 50 years, and we have excelled at providing solutions and adding value for our customers.

This role will be primarily supporting the truck sales department and tasked with the following duties:

• Coordinate all paperwork needed to complete the sale of new and used trucks and equipment
• Assign stock numbers to new and used trucks and equipment
• Enter new and used incoming trucks into the KEYper (truck location tracking) system and delete them from the system when sold
• Create stock number tags for all newly acquired new and used trucks and equipment
• Process and file, both electronically and physically, factory invoices
• Generate and maintain electronic and physical folders for all new and used trucks and equipment
• Enter truck and equipment specification data and photos into Procede and SOARR (inventory control management system) and Truck Paper for all new and used trucks and equipment and archive them when sold
• Maintain "Graybook" (truck order info)
• Issue purchase orders for trucks and equipment, including inter-departmental, as directed by department managers
• Verification and validation of titles and lien releases for used trucks
• Contact customers and DMV's of multiple jurisdictions to obtain missing titles, and/or to have corrections made to errors in existing titles
• Verify receipt of payment before processing titles and MV-11 paperwork
• Maintain and distribute daily "sold and hold" notification to the sales team
• Manage customer rebate program
• Track maintenance and MV registration needs for company pool vehicles
• Assist with management of truck rental fleet
• Cross train with other truck sales administrative assistant(s) to assist with their duties as needed
• Assist with inventory audits
• Occasional switchboard and reception desk coverage as needed
• Other reasonable duties as needed to assist in the daily functions of the sales department

Desired Skills:

• Must have above average abilities in MS Office Suite (Word and Excel). Also able to use email and other office applications.
• Strong written and verbal communication skills
• Ability to take direction, ask appropriate questions and possess a strong sense of urgency
• Must possess excellent organizational skills, integrity and demonstrate a positive attitude
• Will need good reasoning skills and problem-solving ability

Position Requirements:

• Proven work experience as a Sales Administrator
• Hands on experience with MS Office

Benefits:

• Tuition assistance for continued education and career growth.
• Health, dental, and vision coverage starting the first day of the following month.
• Paid Time Off (PTO) accruing from day one of full-time employment.
• 6 holidays plus 2 floating holidays per year.
• 401(k) with company matching.
• Long-term and short-term disability provided.
• Life insurance provided.
• Healthiest You: Virtual healthcare paid by Interstate.
• Pet insurance for your furry companions.
• Employee discounts on products and services.
• Paid Employee Assistance Program: 24/7 access to guidance for life challenges.
• Paid health and well-being screenings for employees and spouses.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Interstate Companies is an Equal Opportunity Employer, and we encourage all qualified and interested persons to apply for this position by submitting a resume for consideration.

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