The Accounts Payable Coordinator

Position Overview

The Accounts Payable Coordinator is responsible for the accurate, timely, and compliant execution of the organization’s accounts payable function. This role ensures financial integrity through detailed invoice review, payment processing, vendor account management, and adherence to internal controls. The position supports operational excellence by maintaining strong vendor relationships and safeguarding the accuracy of financial records.

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Essential Functions

• Leverage automated accounts payable systems (e.g. Innov8 or equivalent) to enhance efficiency in invoice entry, payment application, account monitoring, ensuring accuracy and timeliness across payables activities.
• Perform three-way matching of purchase orders, packing slips, and invoices to ensure accurate payment processing.
• Obtain appropriate departmental approvals and general ledger coding prior to payment entry.
• Prepare and manage check, ACH, and wire payment batches, optimizing payment timing to take advantage of early pay discounts while ensuring all obligations are met on schedule and submitted for approval.
• Post accounts payable and vendor credit transactions to the accounting system and reconcile vendor statements.
• Monitor in-process product return queues and proactively follow up with vendors and buyers to ensure timely resolution of open items.
• Work closely with buyers and vendors to resolve discrepancies, reconcile accounts, and maintain accurate records.
• Respond to inquiries and resolve discrepancies in a timely and professional manner.
• Maintain accurate and organized accounts payable records and documentation.
• Review, and process employee expense reports in accordance with company policy.
• Support audits and provide documentation as requested.
• Perform additional duties and responsibilities as assigned to support IWP’s Vision, advance its Mission, and uphold the Organization’s Values.

Qualifications and Experience

• Minimum of two (2) years of progressive accounts payable experience.
• Working knowledge of accounting principles and internal control practices.
• Experience with accounting software systems preferred.

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Core Competencies

• Strong analytical and problem-solving ability.
• High level of accuracy and attention to detail.
• Effective time management with the ability to prioritize competing demands.
• Professional communication skills with internal and external stakeholders.
• Proficiency in Microsoft Office applications, particularly Excel.
• Ability to maintain confidentiality and handle sensitive financial information with discretion.

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Education

• High school diploma or equivalent required
• Additional accounting coursework or certification preferred.

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Work Environment and Physical Requirements

This position operates in a professional office environment. The role requires the ability to sit, stand, walk, and communicate frequently. The employee may occasionally lift up to 10 pounds. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions of the position.