What are the responsibilities and job description for the Administrative Assistant position at International Shoppes LLC?
Position Title: Administrative Assistant
Department: Buying office
Reports to: Buyer
Category: Non-Exempt
Location: Valley Stream, NY
Position summary:
Provides advanced administrative support to our LTC (Liquor, Tobacco & Confection) department
Responsibilities:
- Serves to facilitate any general administrative related issues for the LTC department
- Develops and maintains the required Excel based reports (ex: inventory, allocations, transfer orders, other relative to the business.)
- Executes special projects and performs other department related functions as required or directed.
- Full ownership of, discretion, and use of independent judgment with respect to all data entry responsibilities as they pertain to purchase orders, POS, price changes and daily sales information.
- Acts as liaison between buying line and store line for all store visits
- Cross-referencing invoices to POs as received
- Exercises independent initiative to ask questions and effect changes.
- Communicate effectively and professionally as needed with vendors (ex: tester requests, pricing/availability reports)
- Responsible for sku maintenance, with direction from buyers, to include updating product description, cost and retail.
- Promotional support – setting up promotions in system and run performance reports monthly.
- Works with Buyers to determine changes to store allocations (min/max) and transfers product with buyer’s approval.
- Assists Buying teams with store openings
- Participates in assortment review meetings with Buyer(s) and vendor(s), assisting and making suggestions.
Experience and Education:
- Minimum of 1 year supporting a department or a team within administrative/clerical role required.
- Proficiency in MS Word, MS Power Point and Excel (Pivot Table, V lookup).
- Strong organizational skills, attention to detail and ability to meet deadlines.
- Strong written and verbal communication skills.
We Offer:
- Full Time 40 hours/week.
- Benefits: Medical, Dental, 401K
- Merchandise Discounts
- Paid time off and vacations
- Great work environment
To ensure that we continue to hire competent, ethical and trustworthy individuals, all candidates will be required to complete a thorough background check prior to receiving any final offer of employment from International Shoppes.*We are an Equal Employment Opportunity Employer
Salary : $30