What are the responsibilities and job description for the Operations Assistant position at International Rescue Committee?
The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
Job Overview: The Operations Assistant works with the Operations team, reporting to the Deputy Director of Operations to support day-to-day business operations and related administrative responsibilities for IRC’s offices in Florida. The primary areas of responsibility are assisting with fleet management, IT, and vendor procurement as well as tracking office inventory, and assisting with facility improvements.
Major Responsibilities
Responsibilities include, but are not limited to:
Education: High School Diploma or equivalent required.
Work Experience
“Please Note: All candidates selected for hire will be required to complete a Level 2 Background Check through the Florida Care Provider Background Screening Clearinghouse. For more information about Level 2 screening requirements, please visit: https://info.flclearinghouse.com”
PROFESSIONAL STANDARDS
All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.
Cookies: https://careers.rescue.org/us/en/cookiesettings
US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $163 per month, dental starting at $6.50 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.
Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.
Job Overview: The Operations Assistant works with the Operations team, reporting to the Deputy Director of Operations to support day-to-day business operations and related administrative responsibilities for IRC’s offices in Florida. The primary areas of responsibility are assisting with fleet management, IT, and vendor procurement as well as tracking office inventory, and assisting with facility improvements.
Major Responsibilities
Responsibilities include, but are not limited to:
- Support Operations team with fleet management, vendor relations, and safety & security as needed.
- Support Operations team with paying office expenses, troubleshooting IT equipment/services, and maintaining office equipment inventory.
- Work with HR Manager to assist with equipment dispersal and other related onboarding tasks
- Provide coverage for front desk operations to ensure clients and stakeholders are adequately served.
- Work closely with Operations team to support facility renovations, moves, and related tasks.
- Assist with maintaining office supplies, processing office supply requests, and managing inventory.
- Support with contributions in kind inbounding, out bounding, and general tracking.
- Other duties as assigned.
Education: High School Diploma or equivalent required.
Work Experience
- minimum of two years’ experiences strongly preferred.
- Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research, and problem-solving purposes; database familiarity is a plus.
- Proven organizational experience with the ability to juggle multiple tasks, set priorities, effectively manage time, demonstrate timeliness, and meet deadlines with accuracy and attention to detail.
- Fluent in English, both spoken and written.
- Ability to effectively communicate and work as a team member with collaborative partners, the community, and clients in a cross-cultural, multi-disciplinary environment.
- Ability to work independently and as part of a team.
- Valid driver’s license and access to a personal, insured vehicle.
- This is an in-person operations position and requires on-site attendance five (5) days per week. Exceptions may be made as needed with prior approval.
- Occasional domestic (non-local) travel required; up to 10%.
- May require occasional weekend and/or evening work.
“Please Note: All candidates selected for hire will be required to complete a Level 2 Background Check through the Florida Care Provider Background Screening Clearinghouse. For more information about Level 2 screening requirements, please visit: https://info.flclearinghouse.com”
PROFESSIONAL STANDARDS
All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.
Cookies: https://careers.rescue.org/us/en/cookiesettings
US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $163 per month, dental starting at $6.50 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.
Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.
Salary : $18 - $18