What are the responsibilities and job description for the Administrative Specialist position at International Paper?
Job Description
Administrative Specialist
Valliant, OK
Salary Range ($48,300-$64,400) - Multiple factors, including Individual experience, skills, and abilities will determine where an employee is ultimately placed in the pay range. Variable pay may provide additional opportunities for financial awards. This job is eligible to participate in IP’s short–term incentive plan.
The Administrative Specialist reports directly to the Office Manager.Valliant is a 5,000 ton per day containerboard mill with 3 paper machines, 3 continuous digesters, 3 secondary fiber plants and a utilities/chemical recovery complex. It currently operates with 350 mill employees and 150 contract maintenance employees in a results-oriented environment.
This position provides a variety of administrative and staff support services, serves as administrative expert on programs, projects, and processes supporting mill-wide efforts, schedules meetings, coordinates meals, and schedules travel. Additionally, this position provides data analysis and communication, which supports assigned team.
Responsibilities (include But Are Not Limited To)
The Benefits You Will Enjoy:
International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets
The Career You Will Build
Leadership training, promotional opportunities
The Impact You Will Make
We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 125 years. Join our team and you’ll see why our team members say they’re Proud to be IP.
The Culture You Will Experience
International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.
The Company You Will Join
International Paper (NYSE: IP; LSE: IPC) creates sustainable packaging solutions that enable our customers, teammates and shareowners to thrive in an ever-changing world. We are a leader in corrugated packaging, partnering with customers across industries to protect what matters most, strengthen supply chains and create lasting value. Learn more at internationalpaper.com.
International Paper is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. International Paper complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact reasonable.accommodations@ipaper.com or (877) 973-3919.
Administrative Specialist
Valliant, OK
Salary Range ($48,300-$64,400) - Multiple factors, including Individual experience, skills, and abilities will determine where an employee is ultimately placed in the pay range. Variable pay may provide additional opportunities for financial awards. This job is eligible to participate in IP’s short–term incentive plan.
The Administrative Specialist reports directly to the Office Manager.Valliant is a 5,000 ton per day containerboard mill with 3 paper machines, 3 continuous digesters, 3 secondary fiber plants and a utilities/chemical recovery complex. It currently operates with 350 mill employees and 150 contract maintenance employees in a results-oriented environment.
This position provides a variety of administrative and staff support services, serves as administrative expert on programs, projects, and processes supporting mill-wide efforts, schedules meetings, coordinates meals, and schedules travel. Additionally, this position provides data analysis and communication, which supports assigned team.
Responsibilities (include But Are Not Limited To)
- Data entry into various systems
- Update, track & communicate monthly/quarterly metrics
- Exporting reports to Excel
- Support Annual Outage Coordination
- Update the Mill SharePoint page as needed
- Proactively look for opportunities to help team get more efficient and better organized
- General administrative task such as meeting planning, food orders, filing, task tracking, etc.
- Purchase supplies for the department and reconcile purchase statements
- Maintain and update ECR Weekly Operator Schedules
- B.S. degree or equivalent work-related experience
- Must have demonstrated track record of success in working in a team environment with focus on safety and results
- Ability to understand technical metrics and how to calculate
- Ability to analyze, sort and present data to convey information
- Candidate must have a sense of urgency in response to rapidly changing and complex priorities
- Excellent interpersonal and strong communication skills (verbal and written)
- Time management and organizational skills with attention to detail
- Ability to work under pressure and handle multiple priorities with minimal supervision.
- Strong computer knowledge and skills in standard applications, i.e., Microsoft Office (Excel, Word, and PowerPoint)
- Demonstrated event planning skills including facilitating, planning, organizing, implementing, tracking and budgeting
- Action Oriented
- Verbal and written communication
- Drive for Results
- Customer Focus
- Results Oriented
- Effective Planning and Organizing Skills
The Benefits You Will Enjoy:
International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets
The Career You Will Build
Leadership training, promotional opportunities
The Impact You Will Make
We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 125 years. Join our team and you’ll see why our team members say they’re Proud to be IP.
The Culture You Will Experience
International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.
The Company You Will Join
International Paper (NYSE: IP; LSE: IPC) creates sustainable packaging solutions that enable our customers, teammates and shareowners to thrive in an ever-changing world. We are a leader in corrugated packaging, partnering with customers across industries to protect what matters most, strengthen supply chains and create lasting value. Learn more at internationalpaper.com.
International Paper is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. International Paper complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact reasonable.accommodations@ipaper.com or (877) 973-3919.
Salary : $48,300 - $64,400