Administrative Bid Support

Job Description

We are seeking a detail-oriented Administrative Bid Support to join our Bid Department and support our National Sales operations. This entry-level role is ideal for an organized, motivated professional who is eager to learn and contribute to the bid and contract process in a fast-paced environment.

The Administrative Bid Support provides administrative and coordination support throughout the bidding lifecycle, assisting with bid documentation, tracking deadlines, organizing records, and supporting communication with internal teams, brokers, and suppliers. This role plays a key part in ensuring bids are prepared accurately, submitted on time, and properly documented.

Key Responsibilities

• Assist in identifying and reviewing bid opportunities based on approved product specifications.
• Support the review of bid documents and requirements, flagging key details and deadlines.
• Assist with formatting, organizing, and assembling bid documents for submission.
• Track bid timelines and support coordination to ensure deadlines are met.
• Maintain and update bid logs, trackers, and related documentation.
• Organize and maintain electronic and physical bid files for current and past bids.
• Perform data entry and administrative tasks related to bids with a high level of accuracy.
• Prepare and distribute bid-related documents to brokers, suppliers, and internal teams as requested.
• Provide basic status updates and respond to routine inquiries under guidance.
• Collaborate closely with the Bid Manager, National Sales team, and Brokers to support ongoing bid activity.
• Perform other related duties as assigned to support the Bid and Sales teams.

Qualifications

• Ability to work effectively in a fast-paced, deadline-driven environment.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple tasks and priorities with guidance.
• Willingness to learn, take direction, and adapt to changing priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel).
• Comfortable with data entry, document tracking, and record-keeping.
• Basic knowledge of office procedures and professional communication.
• Reliable attendance and punctuality.
• Experience or coursework in administrative support, business, sales support, or contracts is helpful but not required.
• Experience in food manufacturing, food distribution, food brokerage, or school contracts is a plus but not required.

Join our dedicated team and be part of a thriving organization where your attention to detail and coordination skills will make a significant impact. We offer a collaborative work environment, professional growth opportunities, and the chance to contribute to our ongoing success. We offer a comprehensive benefits package designed to support your well-being. Our benefits include 401(k) matching, dental and vision insurance, an employee assistance program, flexible spending accounts, health insurance, health savings accounts, life insurance, paid time off, professional development assistance, retirement plans, and more. We are committed to fostering a positive work environment that values your personal growth, health, and happiness. Apply now to be part of our team and enjoy these incredible benefits!

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute:

• Oviedo, FL 32765: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 2 years (Preferred)
• Microsoft Outlook: 2 years (Preferred)

Work Location: In person