What are the responsibilities and job description for the Brand Events Coordinator position at International Fellowship of Christians & Jews, Inc?
The Fellowship is an organization of bridge builders whose vision is that Jews and Christians will reverse their 2,000-year history of discord and replace it with a relationship marked by dialogue, understanding, respect and cooperation. Together we are able to help more than a million Jews in need each year. Our success is built on a culture that celebrates the differences in who we are, what we have experienced, and how we think.
(Chicago/Hybrid) The Brand Events Coordinator supports the planning, coordination, and execution of brand‑led events that advance the mission, visibility, and strategic priorities of the International Fellowship of Christians and Jews. This role manages end‑to‑end event logistics, partners cross‑functionally to ensure brand‑aligned execution and contributes to continuous improvement of event processes and standards.
This position requires frequent domestic travel, including back‑to‑back events, and the ability to operate effectively in fast‑paced, high‑visibility environments. The coordinator serves as an on‑site representative of the organization, demonstrating professionalism, warmth, and strong interpersonal skills while stewarding relationships with partners, vendors, and attendees. This position will report to the Brand Marketing Manager. This position is based in our Chicago headquarters.
We are seeking an individual with a Bachelor’s degree or equivalent experience. A minimum of 2 years of full‑time experience in event coordination, event management, or experiential marketing is required. Experience supporting fundraising, outreach, or brand‑driven events in nonprofit or mission‑driven organizations is preferred.
Essential Job Responsibilities Include:
Event Planning & Execution
- Coordinate the planning and execution of multiple brand events annually, ensuring alignment with organizational strategy, brand standards, and event objectives.
- Collaborate with cross‑functional internal teams (Marketing, Outreach, Operations, Fulfillment) and external partners to develop detailed event plans, timelines, and setback schedules.
- Manage all logistical components of events, including venue coordination, on‑site setup, execution, teardown, and brand activation.
- Serve as the primary point of contact for event‑related communication before, during, and after each event.
- Represent the IFCJ brand onsite by engaging attendees, supporting relationship stewardship, and ensuring a high‑quality brand experience.
Inventory & Asset Management
- Order, track, store, and maintain event inventory and branded assets throughout the year.
- Coordinate shipping, delivery, return, and reconciliation of event materials and equipment in partnership with fulfillment and logistics vendors.
- Ensure materials are organized, stocked, and event‑ready to support consistent execution.
Budget & Financial Coordination
- Track event‑related expenses and support adherence to approved budgets.
- Identify cost‑saving opportunities while maintaining quality, effectiveness, and brand integrity.
- Assist with vendor pricing discussions and ensure invoices and expenses are accurately documented.
- Provide budget updates and post‑event financial summaries as requested.
Monitoring Progress, Risk Management & Reporting
- Manage multiple event timelines simultaneously with strong attention to detail and follow‑through.
- Develop and maintain event checklists, planning documents, run‑of‑show materials, and post‑event reports.
- Proactively identify risks or challenges and recommend practical solutions.
- Provide regular status updates to stakeholders and contribute to post‑event evaluations and learnings.
Standard Operating Procedures & Process Improvement
- Support the development, documentation, and maintenance of standard operating procedures (SOPs) for event planning and execution.
- Ensure consistency, efficiency, and continuous improvement across event operations.
Technical & Individual Skills:
- Working knowledge of event planning, logistics coordination, and project management principles.
- Proficiency with Microsoft Office.
- Experience with project management or inventory‑tracking tools preferred.
- Strong written and verbal communication skills.
- Strong attention to detail and accuracy required.
- Ability to simultaneously manage multiple tasks and projects with specific or competing deadlines.
- Proven ability to manage multiple priorities in a fast‑paced environment.
- Strong organizational, time‑management, and attention‑to‑detail skills.
- Professional presence and ability to confidently represent the organization in public‑facing settings.
- Ability to manage high‑pressure, live‑event situations with composure.
- Willingness and ability to travel frequently, including extended and back‑to‑back events.
- Knowledge of and basic understanding of Christian and Jewish faiths. Knowledge of The Fellowship’s programs with the ability to gather an understanding of our programs.
Come and experience all that The Fellowship offers and make an impact in a global nonprofit with collaborative team members, professional growth opportunities and mission focused work. We offer medical, vision, dental, retirement plans, paid time off and holiday benefits. Our offices are located on Wacker Drive, across from the Chicago Riverwalk. Please submit your resume and salary requirements.
Key words: Event Planning, Event Coordination, Brand Marketing
We are an equal opportunity employer (EOE).
Salary : $55,000 - $65,000