Administrative/Accounts Receivable

About the Role:

The Administrative role is pivotal in ensuring the smooth and efficient operation of daily office functions within an organization. This position involves managing a variety of clerical and organizational tasks that support different departments and contribute to overall business productivity. The successful candidate will coordinate schedules, handle communications, maintain records, and assist in project management to facilitate seamless workflow. By acting as a central point of contact, the administrative professional helps to streamline processes and improve internal and external interactions. Ultimately, this role supports the organization’s goals by providing reliable administrative assistance and fostering a well-organized work environment.

Minimum Qualifications:

• High school diploma or equivalent.
• Proven experience in an administrative or office support role.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.

Preferred Qualifications:

• Experience with office management software and database systems.
• Familiarity with QuickBooks
• Ability to multitask and prioritize in a fast-paced environment.
• Customer service experience and interpersonal skills.
• Japanese bilingual

Responsibilities:

• Handle incoming and outgoing communications such as emails, phone calls, and correspondence with professionalism and confidentiality.
• Create and send invoices to customers promptly and accurately, ensuring compliance with contractual obligations.
• Monitor customer accounts, collect payments, and follow up on overdue invoices to minimize bad debt exposure.

Skills:

The required skills such as proficiency in Microsoft Office and strong communication are essential for managing daily correspondence, creating documents, and organizing schedules effectively. Organizational skills enable the candidate to maintain accurate records and ensure that office operations run smoothly without delays. Time management is critical for balancing multiple tasks and meeting deadlines consistently.