What are the responsibilities and job description for the DEPUTY CITY MANAGER position at International City/County Management Association (ICMA) Veterans?
General Description Of Position
This is a responsible managerial position in managing City operations, overseeing major functions of assigned departments, and to serve as acting City Manager in absence of the City Manager.
Essential Duties And Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Bachelor’s degree in business or public administration, finance, or related field. Five (5) years previous experience and/or training that includes municipal administration in a city of similar size; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this job.
Required Certificates, Licenses, Registrations
Must possess a valid Florida Driver's License with an acceptable driving record.
Preferred Certificates, Licenses, Registrations
Master’s degree in public or business administration, finance, or related field preferred.
RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT
Annual Budget: $ TBD
Supervisory Responsibilities
This position will directly supervise TBD employees.
This position may indirectly supervise TBD employees.
If applicable, supervisory responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems.
ANALYTICAL ABILITY / PROBLEM SOLVING
OVERSIGHT. Activities covered by expansive policies and objectives, and oversight as to execution and review.
PLANNING
With regard to general assignments in planning time, method, manner and/or sequence of performance of own work.
CONSIDERABLE RESPONSIBILITY; in addition, the organization and delegation of work operations for a Division of employees engaged in Widely diversified activities.
DECISION MAKING
Performs work operations which permit opportunity for decision-making of minor importance. FREQUENTLY;
Performs work operations which permit opportunity for decision-making of major importance. FREQUENTLY;
Communication Skills
Ability to read, analyze, and understand the most complex documents; Ability to respond effectively to the most sensitive inquiries or complaints.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations.
Critical Thinking Skills
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of instructions furnished in written, oral, or diagram formats.
SUPERVISION RECEIVED
Under administrative direction, setting up own standard of performance. Virtually self-supervising. Reports to SENIOR MANAGEMENT of the organization.
MENTAL DEMAND
HIGHLY INTENSE; Continual involvement with strategic and operational management functions which relate to both the short-term and long-term time periods.
USE OF MACHINES, EQUIPMENT AND/OR COMPUTER
Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, etc.)
ACCURACY
Probably errors would normally not be detected in succeeding operations and would definitely have serious effects in relationships with patrons and/or with the operations of other segments of the organization.
PUBLIC CONTACT
Extensive contacts with various diversified sectors of the public environment; wherein, the contacts are of extreme importance and failure to exercise proper judgment can lead to substantial losses to the organization.
EMPLOYEE CONTACT
Continuous contacts frequently involving difficult negotiations with require a well-developed sense of strategy and timing. Involves contacts with senior level internal officials.
Software Skills Required
10-Key Basic
Accounting Advanced
Alphanumeric Data Entry Advanced
Contract Management Advanced
Database Advanced
Enterprise Resource Planning Advanced
Human Resources Systems Advanced
Payroll Systems Advanced
Presentation/PowerPoint Advanced
Programming Languages None
Spreadsheet Advanced
Word Processing/Typing Advanced
Additional Software Skills
N/A
Other Skills
N/A
PHYSICAL ACTIVITIES
While performing the functions of this job, the employee may be required to:
Stand Frequently
Walk Frequently
Sit Regularly
Use hands to handle or feel Regularly
Reach with hands and arms Occasionally
Climb or balance Occasionally
Stoop, kneel, crouch or crawl Occasionally
Talk or hear Continuously
Taste or smell Occasionally
Weight Lift Requirements
The employee must occasionally lift and/or move:
Up to 25 pounds
VISION REQUIREMENT
Specific Vision Abilities Required By This Job May Include
Close vision (use of a computer, equipment, or any other work duties that require clear vision within two (2) feet or less).
ENVIRONMENTAL CONDITIONS
The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work near moving mechanical parts (spinning shafts, engines, lifts, etc.) Occasionally
Work in high, precarious places (tall structures, bucket lifts, extension ladders, etc.) Never
Fumes or airborne particles (painting, sanding, solvents, flying lint or dust particles, etc.) Occasionally
Toxic or caustic chemicals (including potential for chemical spills, etc.) Never
Outdoor weather conditions (exposure to outdoor heat, cold or inclement weather) Occasionally
Wet or humid conditions (not weather-related, such as greenhouse, carwash, etc.) Never
Risk of electrical shock (live electrical wires, equipment that retains power after shutoff) Never
Vibration (jack hammer, soil compactor, equipment that creates high vibration, etc.) Never
The noise level in the work environment is usually
Moderate (business office with computers/printers, light traffic, etc.)
Additional Information
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).
This is a responsible managerial position in managing City operations, overseeing major functions of assigned departments, and to serve as acting City Manager in absence of the City Manager.
Essential Duties And Responsibilities
- Supervises, directs, and evaluates assigned staff: addresses employee concerns and problems; directs work; provides counseling; provides discipline; and conducts employee performance appraisals.
- Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; ensures adherence to established safety procedures; initiates any actions necessary to correct deviations or violations.
- Consults with the City Manager and other City management staff to review department activities, provide recommendations, resolve problems, and receive advice/direction.
- Directs, coordinates, and oversees real estate acquisitions or dispositions for the City. Ensure proper processes and rules are adhered to between all responsible parties. Negotiate real estate purchases, sales and leases. Directs the preparation and review of a wide variety of deeds, easements, releases, disclaimers, agreements, and other related documents.
- Establishes policies and procedures for real estate acquisition and disposition and provides centralized management of real property of the City. This includes acquisition, sale, and leasing of real property; assessment of properties for holding or disposition as surplus; management of leases – compliance, reviewing expiring contracts for optimal use of the assets, working with necessary parties on opportunities for renewals and increased/decreased pricing; and maintaining an inventory and history of all City owned properties.
- Performs administrative functions associated with City operations; develops/implements long and short-term plans, goals, and objectives; develops, updates, and implements policies and procedures; prepares, reviews, and administers annual City-wide budgets; monitors expenditures; and makes policy recommendations to City officials.
- Provides administrative direction for areas of assignment; coordinates department work activities and prioritizes projects; serves as team leader, drafts team agendas, and chairs team meetings; conducts research and prepares outlines, reports, and documentation; presents/defends reports at meetings; participates in meetings to include providing background, asking questions, discussing issues, sharing information, making decisions, and giving assignments; initiates problem resolution and recommends alternative actions; determines plan of action and commits various resources and appropriate.
- Prepares or completes various forms, reports, correspondence, purchase requisitions, budget documents, newspaper copy, statistical analysis, technical study reports, training reports, performance appraisals, grant documents, flow charts, diagrams, agendas , or other similar documents.
- Operates a computer to enter, retrieve, review or modify data; utilizes word processing, spreadsheet, database, presentation, document imaging, communications, or other software programs.
- Responds to complaints and questions related to City/department operations; provides information, research problems, and initiates problem resolution.
- Coordinates City/department activities with those of other departments, other municipalities, contractors, consultants, outside agencies, or others as needed.
- Attends various meetings; serves on committees as needed; gives speeches or presentations.
- Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new procedures, technologies, trends, and advances in the profession; reads professional literature; maintains professional affiliations, attends conferences, workshops, and training sessions as appropriate.
- Perform any other related duties as required or assigned.
To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Knowledge of real estate practices, procedures and laws; the requirements of form, content, and recording necessary to validate real estate documents; methods of appraisal of property; real estate title and valuation work.
- Knowledge of real estate documents including agreements, contracts, easements, leases, deeds, releases, disclaimers, etc.
- Knowledge of procurement practices.
- Ability to establish and maintain effective working relationships with City officials, directors, managers, employees, representatives of property owners, lending institutions, and the public.
- Ability to plan, organize and refine operating procedures; set clear objectives, measure and monitor process.
- Knowledge of modern management practices and procedures; application of data processing to office operations, including record maintenance.
- Ability to make presentations to committees and boards, including City Commission
- Ability to perform critical thinking and analysis, prioritize, work under pressure, and provide information to internal and external customers.
Bachelor’s degree in business or public administration, finance, or related field. Five (5) years previous experience and/or training that includes municipal administration in a city of similar size; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this job.
Required Certificates, Licenses, Registrations
Must possess a valid Florida Driver's License with an acceptable driving record.
Preferred Certificates, Licenses, Registrations
Master’s degree in public or business administration, finance, or related field preferred.
RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT
Annual Budget: $ TBD
Supervisory Responsibilities
This position will directly supervise TBD employees.
This position may indirectly supervise TBD employees.
If applicable, supervisory responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems.
ANALYTICAL ABILITY / PROBLEM SOLVING
OVERSIGHT. Activities covered by expansive policies and objectives, and oversight as to execution and review.
PLANNING
With regard to general assignments in planning time, method, manner and/or sequence of performance of own work.
CONSIDERABLE RESPONSIBILITY; in addition, the organization and delegation of work operations for a Division of employees engaged in Widely diversified activities.
DECISION MAKING
Performs work operations which permit opportunity for decision-making of minor importance. FREQUENTLY;
Performs work operations which permit opportunity for decision-making of major importance. FREQUENTLY;
Communication Skills
Ability to read, analyze, and understand the most complex documents; Ability to respond effectively to the most sensitive inquiries or complaints.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations.
Critical Thinking Skills
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of instructions furnished in written, oral, or diagram formats.
SUPERVISION RECEIVED
Under administrative direction, setting up own standard of performance. Virtually self-supervising. Reports to SENIOR MANAGEMENT of the organization.
MENTAL DEMAND
HIGHLY INTENSE; Continual involvement with strategic and operational management functions which relate to both the short-term and long-term time periods.
USE OF MACHINES, EQUIPMENT AND/OR COMPUTER
Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, etc.)
ACCURACY
Probably errors would normally not be detected in succeeding operations and would definitely have serious effects in relationships with patrons and/or with the operations of other segments of the organization.
PUBLIC CONTACT
Extensive contacts with various diversified sectors of the public environment; wherein, the contacts are of extreme importance and failure to exercise proper judgment can lead to substantial losses to the organization.
EMPLOYEE CONTACT
Continuous contacts frequently involving difficult negotiations with require a well-developed sense of strategy and timing. Involves contacts with senior level internal officials.
Software Skills Required
10-Key Basic
Accounting Advanced
Alphanumeric Data Entry Advanced
Contract Management Advanced
Database Advanced
Enterprise Resource Planning Advanced
Human Resources Systems Advanced
Payroll Systems Advanced
Presentation/PowerPoint Advanced
Programming Languages None
Spreadsheet Advanced
Word Processing/Typing Advanced
Additional Software Skills
N/A
Other Skills
N/A
PHYSICAL ACTIVITIES
While performing the functions of this job, the employee may be required to:
Stand Frequently
Walk Frequently
Sit Regularly
Use hands to handle or feel Regularly
Reach with hands and arms Occasionally
Climb or balance Occasionally
Stoop, kneel, crouch or crawl Occasionally
Talk or hear Continuously
Taste or smell Occasionally
Weight Lift Requirements
The employee must occasionally lift and/or move:
Up to 25 pounds
VISION REQUIREMENT
Specific Vision Abilities Required By This Job May Include
Close vision (use of a computer, equipment, or any other work duties that require clear vision within two (2) feet or less).
ENVIRONMENTAL CONDITIONS
The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work near moving mechanical parts (spinning shafts, engines, lifts, etc.) Occasionally
Work in high, precarious places (tall structures, bucket lifts, extension ladders, etc.) Never
Fumes or airborne particles (painting, sanding, solvents, flying lint or dust particles, etc.) Occasionally
Toxic or caustic chemicals (including potential for chemical spills, etc.) Never
Outdoor weather conditions (exposure to outdoor heat, cold or inclement weather) Occasionally
Wet or humid conditions (not weather-related, such as greenhouse, carwash, etc.) Never
Risk of electrical shock (live electrical wires, equipment that retains power after shutoff) Never
Vibration (jack hammer, soil compactor, equipment that creates high vibration, etc.) Never
The noise level in the work environment is usually
Moderate (business office with computers/printers, light traffic, etc.)
Additional Information
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).