Paralegal

POSITION DESCRIPTION
PARALEGAL
POSITION SUMMARY:
Job Title: Paralegal, General Counsel’s Office
Location: New York, NY

The Paralegal in the General Counsel’s Office will provide paralegal and administrative support to the General Counsel’s Office, as well as the Business Development group. The General Counsel’s Office is responsible for managing all legal, business and intellectual property issues for IAVI, as well as overseeing risk management activities. The Business Development group is responsible for accessing new technology, structuring corporate partnerships, managing intellectual property and the transfer of research materials for IAVI’s research and development programs.

KEY RESPONSIBILITIES:
Provide paralegal support to the General Counsel’s Office and Business Development group:
• Assist with preparation and drafting of contracts, including review of agreements, proofreading, editing, and execution of agreements
• Conduct research on various legal, regulatory and business development matters
• Assist in matters relating to Board of Directors, the Code of Conduct and Conflict of Interest Policy and other Corporate policies;
• Maintain Board and Committee Minutes
• Responsible for branch office/affiliate corporate governance and minutes maintenance
• Assist with filings for registrations in US and foreign jurisdictions
• Assist with Board meeting preparations and subsidiary board meetings
• Maintain General Counsel’s Office filing system
• Assist with enterprise risk management activities
• Prepare and edit presentations for conferences, board and senior management meetings
• Prepare correspondence
• Assist with meetings, conference calls and travel arrangements
• Monitor relevant news through subscriptions for the General Counsel’s Office and Business Development and on-line research
• Other paralegal duties as needed

EDUCATION AND WORK EXPERIENCE:
• Strong organizational skills, writing skills and attention to detail
• Strong research skills




• Strong project management skills
• Ability to work independently, be proactive and follow up and prioritize and handle multiple tasks/demands with minimal supervision
• Strong work ethic and interpersonal skills Strong communication skills
• Proficiency in MS Office Package – especially Outlook (email/calendar), Microsoft Word (tracking changes/legal blackline) and PowerPoint; the Internet; Adobe Acrobat
• Cultural sensitivity and respect for diverse colleagues
• Prior corporate governance paralegal experience a plus

Work Environment and Physical Demands:
The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Mobility to perform the essential functions of the position
• Hearing and speech sufficient to verbally communicate in person and on the telephone constantly (66-100%)
• Typical office environment
• Occasional travel off-site for team meetings with collaborators, as needed (up to 20%)
• Ability to travel to IAVI offices in New York
Other Duties:
• Perform other duties as assigned

ORGANIZATIONAL OVERVIEW:
IAVI IS A NONPROFIT SCIENTIFIC RESEARCH ORGANIZATION DEDICATED TO ADDRESSING URGENT, UNMET GLOBAL HEALTH CHALLENGES INCLUDING HIV AND TUBERCULOSIS. OUR MISSION IS TO TRANSLATE SCIENTIFIC DISCOVERIES INTO AFFORDABLE, GLOBALLY ACCESSIBLE PUBLIC HEALTH SOLUTIONS.
THROUGH SCIENTIFIC AND CLINICAL RESEARCH IN AFRICA, INDIA, EUROPE, AND THE U.S., IAVI IS PIONEERING THE DEVELOPMENT OF BIOMEDICAL INNOVATIONS DESIGNED FOR BROAD GLOBAL ACCESS. WE DEVELOP VACCINES AND ANTIBODIES IN AND FOR THE DEVELOPING WORLD AND SEEK TO ACCELERATE THEIR INTRODUCTION IN LOW-INCOME COUNTRIES.
IAVI PROGRAMS AND PARTNERSHIPS ARE GROUNDED IN THE REGIONS OF THE WORLD WHERE THE DISEASE BURDEN IS THE GREATEST, AND OUR APPROACH EMPHASIZES SUSTAINABILITY. OUR NETWORK OF CLINICAL RESEARCH CENTER PARTNERS IN AFRICA AND INDIA HELPS STRENGTHEN IN-COUNTRY RESEARCH CAPACITY AND SUPPORTS THE TRAINING AND EDUCATION OF THE NEXT GENERATION OF SCIENTISTS. THE GLOBAL IMPACT OF OUR SCIENCE INCLUDES FUNDAMENTAL CONTRIBUTIONS TO UNDERSTANDING THE BIOLOGY OF HIV INFECTION, WHICH IAVI AND OTHERS ARE APPLYING TOWARD ADVANCING VACCINE SCIENCE AND IMMUNOLOGY.
IAVI ACCELERATES SCIENTIFIC DISCOVERY AND DEVELOPMENT BY FOSTERING UNIQUE COLLABORATIONS AMONG ACADEMIA, INDUSTRY, LOCAL COMMUNITIES, GOVERNMENTS, AND FUNDERS TO EXPLORE NEW AND BETTER WAYS TO ADDRESS PUBLIC HEALTH THREATS THAT DISPROPORTIONATELY AFFECT PEOPLE LIVING IN POVERTY.
OUR GLOBAL REACH, INCLUDING A CLINICAL RESEARCH NETWORK IN FIVE COUNTRIES IN SUB-SAHARAN AFRICA AND IN INDIA, HAS ALLOWED US TO MAKE FUNDAMENTAL CONTRIBUTIONS TO UNDERSTANDING THE EPIDEMIOLOGY, TRANSMISSION, VIROLOGY, AND IMMUNOLOGY OF HIV. THIS WORK PLAYED A KEY ROLE IN FACILITATING THE DESIGN OF PROMISING HIV VACCINE CANDIDATES, AS WELL AS THE DISCOVERY OF BROADLY NEUTRALIZING ANTIBODIES THAT ARE NOW BEING ADVANCED AS PROMISING APPROACHES FOR HIV PREVENTION. OUR INTEGRATED CAPABILITIES IN VACCINE AND ANTIBODY DISCOVERY, DEVELOPMENT, AND CLINICAL RESEARCH TAKE ADVANTAGE OF BIO-PHARMACEUTICAL INDUSTRY EXPERTISE TO ACCELERATE THE DEVELOPMENT AND TESTING OF PREVENTION METHODS FOR HIV AND OTHER DISEASES. THROUGH THE PRODUCT DEVELOPMENT CENTER, WE SUPPORT EXTERNAL RESEARCHERS WITH TECHNICAL AND SCIENTIFIC EXPERTISE TO ACCELERATE THE DEVELOPMENT OF THEIR OWN PRODUCTS.

IAVI CORE VALUES
• DEDICATION TO THE MISSION: WE ARE COMMITTED TO THE TRANSLATION OF SCIENTIFIC DISCOVERIES INTO AFFORDABLE, GLOBALLY ACCESSIBLE PUBLIC HEALTH SOLUTIONS.
• INNOVATIVE EVOLUTION: WE ARE COMMITTED TO SOLVING COMPLEX PROBLEMS IN CREATIVE AND INNOVATIVE WAYS, LEARNING FROM OUR MISTAKES AND SUCCESSES AND NEVER GIVING UP
• INTEGRITY: WE ARE COMMITTED TO MEETING THE HIGHEST ETHICAL AND PROFESSIONAL STANDARDS IN EVERYTHING WE DO AND TO TAKING RESPONSIBILITY FOR OUR ACTIONS TO EARN RESPECT
• COLLABORATION: WE ARE COMMITTED TO EMBRACING DIVERSITY, THE POWER OF GLOBAL TEAMWORK AND THE BELIEF THAT BY WORKING AS ONE WE CAN MAKE A DIFFERENCE

DISCLAIMER: NOTHING IN THIS JOB DESCRIPTION RESTRICTS MANAGEMENT'S RIGHT TO ASSIGN OR REASSIGN DUTIES AND RESPONSIBILITIES TO THIS JOB AT ANY TIME. THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY INDIVIDUALS ASSIGNED TO THIS POSITION. THEY ARE NOT INTENDED TO BE AN EXHAUSTIVE LIST OF ALL DUTIES, RESPONSIBILITIES AND SKILLS REQUIRED OF PERSONNEL SO CLASSIFIED. THIS DOCUMENT DOES NOT CREATE AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE, OTHER THAN AN “AT-WILL” RELATIONSHIP. IAVI IS AN EQUAL OPPORTUNITY EMPLOYER AND APPLICANTS WILL BE CONSIDERED FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, GENDER IDENTITY, NATIONAL ORIGIN, VETERAN OR DISABILITY STATUS.