Manager of Financial Planning & Analysis | South Portland, ME

CORE RESPONSIBILITIES: 

• Lead InterMed’s annual operating budget process across clinical and administrative departments. Develop, maintain, and continuously improve a rolling, multiyear quarterly forecast. Ensure consistent assumptions, drivers, and methodologies across all budgets and forecasts. Integrate staffing, compensation, productivity, and operational data into financial projections.  
• Assist the Director of Financial Reporting and Analysis, department managers, and medical directors / chiefs, and CFO with the analysis of variances between actual and budget. Identify and communicate key trends, risks, and opportunities impacting financial performance. Work with department managers, through education and analysis, towards managing and achieving the financial targets and objectives of InterMed. Lead the drafting of a monthly “Management Discussion & Analysis” to accompany reporting to leadership.  
• Lead cost accounting and allocation insights by ensuring accurate cost capture, consistent allocation methodologies, and reconciliation to the general ledger, translating results into clear service line and operational insights to support management decision making. 
• Establish and enforce standards for pro formas, business cases, and financial models. Review and approve financial analyses supporting new programs, staffing changes, service line initiatives, and other strategic decisions. 
• Partner with Finance leadership and to enhance dashboards, service line reporting, and forecasting accuracy. Advance FP&A tools, processes, and reporting to improve efficiency and insight. Promote best practices in healthcare financial planning and analysis. 
• Maintain and demonstrate knowledge and understanding of patient privacy rights under HIPAA guidelines.  
• Maintains strict confidentiality in alignment with HIPAA (Health Insurance Portability and Accountability) guidelines and InterMed policies. 
• Perform other duties to support the mission, vision and values of InterMed. 

LEADERSHIP COMPETENCIES

Personnel Management   

• Overall accountability and management of staff  
• Regularly assess developmental opportunities for staff, coach staff to enhance performance, and support staff in learning and applying new skills and competencies.  
• Coordinate and monitor staffing levels and labor efficiency. 
• Approver for staff payroll biweekly in accordance with payroll department guidelines and schedule. 
• Mentors and counsels’ staff to include initiating Performance Improvement plans.  
• Works with the Compliance and Human Resources teams to assure compliance with State, Federal and OSHA (Occupational Safety and Health Administration) requirements for staff.  

Leadership   

• Models behaviors that demonstrate service excellence to staff and focus on the patient as the primary customer.  
• Leads Lean Six Sigma initiatives for the department to foster a culture of continuous improvement.  
• Fosters intra-departmental support and collaboration between all sites.  
• Monitors department performance and creatively seeks solutions to foster quality improvement.  
• Develop and maintain an open and effective line of communication with employees.  

Communication   

• Works in partnership with the clinical teams, practice leadership, and senior leadership teams.   
• Fosters strong working relationships with all levels of the organization to facilitate effective communication and to connect front line staff’s daily priorities to the organization’s strategic goals.   
• Demonstrates strong interpersonal savvy.   
• Strategic Planning and Program Coordination   
• Assess current state of department with relation to existing InterMed goals and plans.  
• Develops proactive plans to ensure InterMed’s positioning as a leader in healthcare in alignment with company KPIs.  
• Monitors budgets to identify potential financial overruns and variances; makes appropriate recommendations to alleviate financial implications.  
• Champions interdepartmental problem solving. 
• Ensures appropriate departmental policy development and adherence. 

Confidentiality 

• Demonstrate knowledge and understanding of patient privacy rights under HIPAA (Health Insurance Portability and Accountability) guidelines.  Maintain confidentiality related to financial, or other sensitive materials and information in printed, electronic, or verbal form, which may jeopardize the privacy of patients and/or employees. Accesses and uses the minimum necessary patient identifiable information to perform job responsibilities and duties and only for authorized purposes. 
• Maintains strict confidentiality in alignment with HIPAA (Health Insurance Portability and Accountability) guidelines and InterMed policies. 
• Perform other duties to support the mission, vision and values of InterMed. 

MISSION AND VALUES: 

• Follows InterMed’s mission to provide patient-centered primary care, putting the patient first to deliver high quality, high value care. 
• Provide the highest quality care to our patients with a level of service that exceeds their expectations. 
• Maintain a positive attitude and always treat our patients and each other with dignity and respect. 
• Insist on honesty and integrity from each other and our business partners. 
• Make teamwork a core component of our relationships between physicians, staff, and patients. 
• Embrace change to better serve our patients. 
• Use business practices that feature individual accountability and group responsibility to ensure delivery of high value healthcare. 
• Have fun as we carry out our mission to serve. 

KNOWLEDGE, SKILLS, AND ABILITIES: 

Education: 

• Bachelor’s degree in accounting, finance, business administration or related field, or combination of degree and relevant experience required.  
• Master’s degree or professional designation (MBA, CPA, CMA) is preferred but not required.  

Experience: 

• 3 or more years of finance experience in a similar role, preferably in healthcare or multisite service organizations. 

Demonstrated experience managing or leading analysts or business partners. 

Strong financial modeling, forecasting, and variance analysis skills. 

Ability to communicate complex financial information clearly to nonfinancial leaders.