Executive Administrative Assistant | Portland, ME | 32-Hours

CORE RESPONSIBILITIES:

•         Performs scheduling function for various meetings, including maintaining calendars, inviting/confirming attendees for meetings, booking conference rooms, ordering/picking up food when necessary and traveling to other locations as needed
•         Provides administrative support to various Board Committees, as needed
•         Maintains electronic filing system to allow for organized retention of and reference to important corporate records, documents and information
•         Maintains exceptional record keeping and tracking system of Shareholder Progressions and Officer Terms
•         Oversees and maintains inventory of office supplies and associated administrative suite/kitchen supplies
•         Initiates IT and Facilities help desk tickets and tracks progress until resolved
•         Collects and codes receipts and invoices for the Executive Suite
•        Collaborates effectively with other Administrative and Executive Assistants, including providing staffing coverage, as needed
•         Performs various other duties and projects assigned
•         Maintains strict confidentiality in alignment with HIPAA (Health Insurance Portability and Accountability) guidelines and InterMed policies
•        Perform other duties to support the mission, vision and values of InterMed

MISSION AND VALUES:

•         Follows InterMed’s mission to provide patient-centered primary care, putting the patient first to deliver high quality, high value care.
•         Provide the highest quality care to our patients with a level of service that exceeds their expectations.
•         Maintain a positive attitude and always treat our patients and each other with dignity and respect.
•         Insist on honesty and integrity from each other and our business partners.
•         Make teamwork a core component of our relationships between physicians, staff, and patients.
•         Embrace change to better serve our patients.
•         Use business practices that feature individual accountability and group responsibility to ensure delivery of high value healthcare.
•         Have fun as we carry out our mission to serve.

KNOWLEDGE, SKILLS, AND ABILITIES:

·         Education: Associate’s Degree preferred

·         Experience: 3 years of previous administrative experience required

•          Executive-level administrative support experience preferred
•          Problem solve to find solutions to barriers that may impede progress
•          Excellent communication skills: listening, oral and written
•          Demonstrated ability to communicate and work effectively with all levels of employees
•          Able to handle sensitive information and maintain confidentiality
•          Ability to prioritize, organize, and plan work independently
•          Ability to make decisions using sound judgment
•         Strong computer skills; Microsoft Word, Excel, Access, and PowerPoint