What are the responsibilities and job description for the Executive Assistant position at Interlink Cloud Advisors, Inc.?
Description
Interlink seeks a highly organized, technology-savvy Executive Assistant to join our team and support senior leaders and business operations.
The Role
You’ll work directly for the CEO and CTO as their Executive Assistant, responsible for a high volume of tasks, including schedule coordination, creating and maintaining organizational systems, and handling travel and event logistics. You'll also support various leadership team functions, working closely with the People and Operations teams.
You, our ideal candidate, are highly organized, proficient with Microsoft technologies, reliable, and adept at project tracking. You efficiently manage and prioritize tasks for our executives.
You enjoy interacting with many people and maintaining an engaging and positive attitude. You can operate with minimal guidance or supervision and are good at anticipating problems while managing multiple, sometimes conflicting, priorities and inputs.
Responsibilities
- Manage and maintain complex digital calendars for the CEO and CTO, including scheduling, prioritization, and coordination of activities
- Proactively review upcoming commitments and prepare for future meetings and obligations, both internal and external
- Provide personal assistance, including scheduling personal appointments, coordinating social engagements, and managing personal and family travel
- Own end-to-end travel planning and logistics for domestic and international travel, ensuring efficient, well-sequenced itineraries for both professional and personal needs
- Coordinate staff meetings, including agenda preparation, documentation of action items, and tracking follow-up items to completion
- Oversee logistics for multiple events throughout the year, including conferences, leadership retreats, company meetings, and employee engagement activities
- Organize and manage relationships with key vendors, including office cleaning, building maintenance, and supply providers
- Support cross-functional initiatives as needed, including research, operations support, and client-related activities
- Lead and support additional special projects assigned
Requirements
- 3 years of experience providing high-level administrative support to senior executives, ideally within entrepreneurial, small, or mid-sized organizations
- Advanced proficiency with Microsoft 365 tools, including Outlook, Excel, Word, Teams, Planner, and PowerPoint, with the ability to leverage technology to improve efficiency and organization
- Proven experience managing complex calendars and coordinating domestic and international travel, including both business and personal arrangements
- Ability to operate effectively in a fast-paced, constantly changing environment, bringing structure and calm to competing priorities
- Highly organized and detail-oriented, with strong follow-through, sound processes, and a sense of urgency to ensure work is completed accurately and on time
- Excellent written and verbal communication skills, with the ability to convey information clearly, professionally, and logically
- Proactive, self-directed, and ownership-driven, with confidence to anticipate needs and resolve issues independently
- Demonstrated ability to collaborate effectively with internal teams and external partners
- A high level of integrity, discretion, and judgment when handling sensitive and confidential information
- Ability to successfully pass a pre-employment background check
About Us
Interlink is a nationally recognized IT consultancy, offering the flexibility of a small company while providing stability and benefits usually found at enterprise firms. We work with a "family first" attitude, so we look to hire motivated individuals who understand that getting work done while having fun is important. As the winner of The Best Places to Work Award for five consecutive years, we know what it takes to care for our employees and clients.
Interlink Advantage
We are the premier Microsoft Cloud consulting company based in Mason, OH. We are a team of trusted experts who know how to navigate the intricacies of Microsoft's technologies, guiding and educating clients to avoid overspending on tech licenses while optimizing their tools. At Interlink, we believe working in an innovative, fun, and collaborative environment is key to success. Get to know us and our company culture more at: http://www.interlink.com/about-us/company-culture.
Interlink Cloud Advisors is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.