Interior Design Studio Coordinator

**THIS IS NOT A DESIGN POSITION**—ideal for someone who excels at juggling logistics, organization, communication, and vendor coordination. Please note that this a 30-40 hour (per week) position is ONSITE only and will not involve interior design work. This is not a remote position.Interiors by design is a boutique design studio focused on high end residential design, commercial and multifamily projects with a commitment to detail, creativity, and client experience. We’re looking for a sharp, proactive Studio Coordinator who thrives in a fast-paced environment, keeps the studio running like a well-oiled machine, and supports our design team with procurement and project execution from start to finish. The coordinator will play a pivotal role within our close-knit team, overseeing logistics and some operations while contributing to the firm's everyday success. We seek an individual who is exceptionally detail-oriented and naturally attentive, someone who proactively seeks innovative solutions to enhance workflow and logistics. This motivated self-starter should be eager to embrace growth opportunities and thrive in the face of new challenges. The role extends beyond administrative tasks, as the ideal candidate will be expected to evolve alongside the firm and take on additional responsibilities.You’ll Be Great In This Role If You Are:Exceptionally organized and detail-orientedExperienced in managing orders, vendors, and budgetsSkilled at managing multiple priorities and shifting timelinesA strong communicator with a professional, warm demeanor and enjoy peopleComfortable working independently and collaborativelyA natural problem-solver with a proactive attitudeExcited to keep things moving behind the scenes so great design can shineThis position is not limited to the above outlined.Act as the primary support for the Principal, managing their work calendar, coordinating and preparing internal and external meetings,Office Operations: Take ownership of all office procedures and upkeep. This includes managing all vendor relationships, overseeing the cleanliness of the studio, and handling some marketing with the principalDuties include, but are not limited to: Processing quotes- orders, Follow up/outreach, Filing, and Answering phones2-3 years of experience in an administrative role.Highly organized with strong attention to detail.Exceptional client service skills.Flexible and proactive, with an ability to thrive in a fast-paced environment.A positive, can-do attitude— no task is too big or too smallA desire to grow with the company.Have an outgoing personality.This position will work closely with the principal and will play a crucial role within our close-knit team, overseeing logistics and operations while contributing to the firm's expansion. We seek an individual who is exceptionally detail-oriented and naturally attentive, someone who proactively seeks innovative solutions to enhance workflow and logistics. This motivated self-starter should be eager to embrace growth opportunities and thrive in the face of new challenges. The role extends beyond administrative tasks, as the ideal candidate will be expected to evolve alongside the firm and take on additional responsibilities as they arise.Job Requirements:Procurement & client CoordinationInitiate and manage purchase orders, invoices, proposals, and paymentsPlace and track furniture, finish, and material orders from quote to deliveryMonitor lead times, track open orders, and resolve delivery or quality issuesFile all necessary claims with vendors and liaise with all warehouses on receivingCommunicate regularly with vendors, manufacturers, and the internal teamMaintain accurate records in Studio Designer, keeping logs up to dateCreate and manage client budgets, allowances, and install schedulesGenerate weekly "Looking Ahead" reports to keep project teams alignedFollow up with design/ownership teams about deadlines and outstanding decisionsAttend and run weekly internal meetings and take detailed notes and follow-up actionsManage team tasksMaintain strong internal systems and workflows that support team efficiencyPrepare weekly reports and meet with lead designers for project updatesProduct entering and proposal/invoice generationsCreate spec books - with pictures and info. Data entry for the contractorNotes and communication to clients, post client meetingsLight bookkeeping knowledge is a plus.Project Administration & Support:Maintain client projects on server, work with design folders and organize all digital recordsExperience managing project timelines, milestones, and client communications, project management.Schedule client meetings, site visits, vendor appointments, and installations as neededCoordinate time billing invoices and correspondence with accountingSupport firm principals with calendar management, travel, and schedulingHelp with installations and photoshoots as neededCreate end-of-project client packages (paint schedules, care instructions, contact lists)Coordinate and assist with referral gifts and business development outreachFinancial recaps for clients - tracking to budget/receipts centralizedReconciling weekly uncategorized expensesAssist with the basic design studio operationsExcellent skills in Microsoft Excel, Google SuiteStrong communication and organization skillsSelf-motivated; Willing to support and assist; Solution seeker; Self-starter Must driveDetails:Work Location: on site ONLYPay: based on experienceDriver's License (Required)30-40 hours per weekWe are located in a area where there is free parking and many restaurant optionsCompany DescriptionInteriors by Design is a boutique design studio focused on residential, commercial and multifamily design projects with a commitment to detail, creativity, and client experience. At Interiors by Design, we celebrate creativity in all its forms, striving to create a harmonious blend of the unconventional and the familiar in our projects. Each design endeavor serves as a unique opportunity for our team to craft beautiful spaces that engage the senses and challenge conventional norms. Our expertise encompasses design, interior decorating, project management, and procurement, ensuring a comprehensive approach to every project.

Salary : $21 - $29