What are the responsibilities and job description for the Administrative Assistant | Design Firm position at Interior Talent?
Administrative Assistant | Design Firm - Westhampton, NY
We are seeking a highly organized and detail-oriented Administrative Assistant to support our dynamic residential interior design firm in the Hamptons. This individual will play a key role in keeping our office running smoothly, supporting the design team, and ensuring that day-to-day operations are handled with efficiency and professionalism. The ideal candidate is proactive, resourceful, and thrives in a fast-paced, creative environment.
Key Responsibilities
- Provide administrative support to the Principal and design team, including scheduling, correspondence, and calendar management.
- Answer phones, greet clients and vendors, and serve as a professional first point of contact for the firm.
- Prepare and manage client documents, contracts, and project files.
- Assist with purchasing and tracking of FF&E orders, ensuring timely follow-up with vendors.
- Support the team with meeting preparation, presentation materials, and documentation.
- Maintain office organization, supplies, and filing systems (both digital and physical).
- Coordinate deliveries, installations, and on-site appointments.
- Handle expense reports, invoices, and light bookkeeping support as needed.
- Assist in managing social media and marketing communications, as assigned.
Qualifications
- 2 years of administrative experience, preferably in a design, architecture, or creative environment.
- Strong organizational skills with the ability to manage multiple priorities at once.
- Proficiency in Microsoft Office Suite; experience with design software or project management tools is a plus.
- Excellent communication and interpersonal skills, both written and verbal.
- High attention to detail and ability to maintain confidentiality.
- Self-motivated with a proactive approach to problem-solving.
- Professional demeanor with the flexibility to adapt in a fast-moving, client-focused environment.
For immediate review and consideration, contact: Injila Khan - Injila@InteriorTalent.com
Interior Talent, Inc
Since its founding in 2003, Interior Talent has evolved into one of the leading talent recruitment and retention firms for the Architecture, Interior Design, Engineering, Retail, and Manufacturing industries. Our defined area of expertise and ability to continually adapt to the unique needs of our clients allow us to provide focused, individualized service.
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