Administrative Coordinator – Staffing & Personal Care

located in Madison, WI

Interim HealthCare is seeking a highly organized and dependable Administrative Coordinator to support our Staffing and Personal Care operations. This role is essential to ensuring our caregivers and clients are supported through accurate scheduling coordination, credential tracking, and administrative support.

This is a non-supervisory, administrative position focused on supporting operational workflows, maintaining compliance records, and assisting leadership with day-to-day office functions. This position does not make independent staffing, clinical, or operational decisions.

If you thrive in a fast-paced healthcare environment and take pride in keeping systems organized and running smoothly, we want to hear from you.

Our Administrative Coordinators enjoy some excellent benefits:

• Salary Range from $20.00-25.00 per hour! 

• A commitment to work-life balance with 15 days of PTO, and 7 paid holidays

• Health/Dental/Vision Insurance and an HSA

• Employer happily pays 90% of employee only medical plans

• Employer provides basic life insurance coverage

• 401k Match up to 4% - Immediately vested!

• Referral Bonus

What You’ll Do

• Assist with scheduling coordination for caregivers and clinical staff across Staffing and Personal Care services under leadership direction
• Maintain accurate employee credentialing records including licenses, certifications, health requirements, and background checks
• Support onboarding processes including application processing, orientation scheduling, and personnel file setup
• Track credential expirations and notify leadership of upcoming renewals or compliance issues
• Maintain employee and client records in company systems with accuracy and timeliness
• Assist with coordinating staff training, in-services, and education tracking
• Perform general administrative duties including data entry, document management, filing, and communication support
• Support operational workflows to ensure efficient and compliant service delivery
• Respond to administrative inquiries from staff and clients and escalate concerns to leadership as appropriate
• Maintain strict confidentiality in accordance with HIPAA and company policies
• Assist with additional administrative tasks as assigned

What You’ll Need

Required:
• High school diploma or equivalent
• Minimum two (2) years of administrative experience

Preferred:
• Experience in healthcare, home care, or healthcare staffing
• Experience supporting scheduling, credentialing, or employee records
• Experience working in a fast-paced, multi-location environment

Skills for Success

• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and deadlines
• Strong communication skills with both clinical and non-clinical staff
• Ability to maintain accurate and compliant records
• Professional handling of confidential information
• Proficiency with office software and administrative systems

Schedule & Work Environment

• Office-based position
• Full-time position
• Occasional flexibility in schedule may be required based on operational needs
• May participate in an administrative on-call rotation to assist with scheduling coordination and communication support
• All on-call duties are administrative in nature and performed under leadership direction

Why Join Interim HealthCare

At Interim HealthCare, we support our teams so they can support others. You’ll be part of an organization that values accountability, teamwork, and operational excellence while providing essential services to patients and clients.

This is an excellent opportunity for someone looking to grow their career in healthcare operations, staffing coordination, or healthcare administration.

Interim Healthcare, provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, religion, sexual orientation, national origin, age, disability, or veteran status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Salary : $20 - $25