Coordinator, Receiving

Overview As an Inbound Coordinator at our Distribution Center, you'll be integral to ensuring exceptional customer service. This role involves managing inbound shipments by unloading deliveries, receiving products, and strategically placing them in storage locations. You’ll handle tasks such as processing requests, managing supply orders, pulling materials, packing boxes, and preparing orders for the outbound staging area. In addition, you'll also be responsible for resolving vendor shipping discrepancies, addressing defective products, and processing customer and vendor returns. This position is key in supporting reverse logistics and works closely with the Purchasing, Warehouse, and Field Operations Teams to ensure smooth and efficient operations. Responsibilities: Receiving Duties: Inspect merchandise against purchase orders and vendor shipping documents to record quantities, defects, or discrepancies. Accurately enter receiving documentation into OneSource and other relevant systems. Validate received shipments to ensure they are correctly recorded in the Warehouse Management System (WMS). Communicate with vendors and freight carriers regarding any discrepancies or issues during the receiving process. Returns Duties: Process customer and vendor returns according to established procedures. Investigate and resolve vendor shipping discrepancies and defective product issues. Submit vendor shipping discrepancies for resolution following the given vendor’s process, which may include contacting customer service via email or phone. Validate and process vendor return shipments. Review and manage items in the Returns/Defective/Over shipment queue daily to ensure timely resolution according to current guidelines. Create return purchase orders to match approved vendor return authorizations regarding items, quantities, costs, freight, and restocking fees. Follow up on inquiries with vendors and internal personnel. Escalate unresolved issues to the DC Manager when necessary. General Responsibilities: Maintain accurate records and documentation for all receiving and returns activities. Ensure compliance with company policies and guidelines. Contribute to a positive team environment and support continuous improvement initiatives. Qualifications: Experience with WMS and ERP applications such as Oracle, SAP, Manhattan, or Blue Yonder. Proficient with handheld scanners and barcoding systems. Ability to lift a minimum of 50 pounds. Preferred experience with powered and/or manual pallet jack. Strong basic math skills: addition, subtraction, multiplication, and division. Excellent verbal and written communication skills. Detail-oriented with a strong focus on accuracy, quality of work, and customer service. Demonstrates initiative and the ability to handle multiple tasks and responsibilities under pressure. Excellent time management skills with a proven ability to meet deadlines. Ability to work collaboratively and contribute to a positive team/work environment. Strong organizational skills. If you are a dedicated professional with a commitment to efficiency, accuracy, and teamwork, we invite you to apply for this exciting opportunity at our Carrollton distribution center. Interface Systems is an Equal Employment Opportunity employer - all qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment, or recruitment advertising; layoff or termination; for rates of pay or other forms of compensation; and selection for training, including apprenticeship.   If you need assistance or an accommodation in completing this application or during any phase of the interview process due to a disability, please contact us at recruiting@interfacesys.com. Any information will be treated as confidential and only used for the purpose of determining an appropriate accommodation as part of the recruiting process. At Interface, we are on a constant journey of innovation and excellence. We hold ourselves to the highest standards – from the way we run our business, to delivering relentless support to our customers, caring for our employees, and giving back to our communities. Put your talent to work with us – love your job. Introduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match. Interface Systems is a leading managed service provider delivering business security, managed network, UCaaS, and business intelligence solutions to distributed enterprises. We enhance security, streamline connectivity, optimize operations, and reduce IT costs, maximizing ROI for the nation’s top brands. Our company vision is to enable enterprises to innovate faster and adapt to market forces. We bring this to life through our mission of inspiring B2C enterprises to deliver amazing customer experiences by safeguarding people and assets, enabling seamless connectivity solutions, and uncovering business insights.  Our mantra as a team is relentless customer support. We are passionate, and quite honestly obsessed, about delivering an amazing customer experience. We do this through fostering an Interface company culture for our employees focused around collaboration, commitment and fun. Come join our dynamic and growing team and make a direct impact in a company committed to growth and transformation, all in service of delighting our customers and our employees.