What are the responsibilities and job description for the Academic Advisor VESL - Part-Time position at Interactive College of Technology?
Primary Responsibilities:
This team member becomes familiar with all aspects of the VESL program, while guiding a group of advisees/students through to graduation. Be able to gain students’ trust and confidence; seek to be an advocate for the student when encountering challenges that may interfere with student success. Accountable for student outcomes. Be proactive at all times.
Specific Responsibilities:
1. Develops thorough knowledge of the VESL Operations Manual, VESL Success Handbook, and key points of the Faculty Manual in order to achieve success and become a key part of the team.
2. At orientation, begins meeting with advisees, understands their goals and reasons for wanting to improve language skills; conducts face-to-face or directly engage each advisee at least monthly and more often as needed. Ensures census is achieved in all classes.
3. Monitors advisees’ academic participation and success performance weekly. Focuses attention on Red-Yellow-Green as needed.
4. Ensures student contact information is always up-to-date and reported to the Registrar’s office. Be able to advise manager of the status of each advisee at all times.
5. Conducts pre-registration with each advisee and continue to focus on improvement of student retention rates. Assists the student in navigating through challenges that might interface with continued attendance and academic progress. Engages in-person as much as possible.
6. When an advisee must withdraw, follows the steps and procedures to Officially Withdraw vs. Unofficially Withdraw. (See VESL Operations Manual or Student Catalog for differentiation.) Also, work for a Re-Entry Date.
7. FULLY COMPLETES the Documentation of Student Outcome form. Employment, Military, or College qualify as a Completer for accreditation reporting.
8. As appropriate, uses the Confirmed Re-Entry Report to get your advisees Approved to Register / Return.
9. During the final session, ensures potential graduates go through the full process of Application for Graduation (includes employment assistance process). Strongly encourages graduates to consider pursuing other academic options at the College.
10. Consistently reviews all relevant reports that provide pertinent information regarding student status. Seeks solutions and services to improve student success. Attends all meetings as requested.
11. Performs other duties as appropriate and assigned.
Qualifications:Minimum Qualifications
- Associate's degree (A.S.) or higher required; Bachelor's degree preferred.
- Bilingual fluency in English and Spanish (spoken and written) is required.
- Minimum of three (3) years of professional experience working with adult learners, student advising, academic coaching, counseling, education, or student services.
- Experience working with English language learners (ELL/ESL/VESL) or diverse adult populations is strongly preferred.
- Teaching or instructional experience is a plus.
- Excellent interpersonal, communication, and relationship-building skills, with the ability to effectively communicate with students from diverse cultural and educational backgrounds.
- Strong organizational, documentation, and time management skills.
- Ability to work flexible day and evening hours based on student and campus needs.
- Demonstrated commitment to student success, retention, and achieving measurable outcomes.
- Proficient in Microsoft Office and student information systems; ability to learn institutional software platforms.
Salary : $18 - $24