Knowledge Management Specialist

Job Title: Knowledge Management Specialist

Duration: 06 Months

Location: Fairfield, CA/Hybrid

Pay Rate: $ 52.14

Position Summary:

• Develop and maintain the enterprise taxonomy for all NOC operational instructions, including runbooks, playbooks, SOPs, troubleshooting guides, escalation procedures, and recovery steps.
• Define a scalable classification model for documentation using attributes such as: Service / application Technology domain Alert type Incident category Severity / priority Support group / owner Escalation path Environment Region / site Tool / platform Create metadata standards, naming conventions, tagging structures, and versioning rules to improve searchability and consistency.
• Design intuitive foldering, indexing, and cataloging structures that reduce time-to-find during operational events. Knowledge Catalog Management Build and maintain a centralized catalog of NOC instructions and operational documentation.
• Ensure all documents are properly tagged, categorized, and linked to relevant services, systems, alerts, and owners.
• Establish quick-retrieval structures for frontline operators, including standardized keywords, synonyms, and common failure scenarios.
• Improve the usability of the knowledge base so operators can rapidly locate the correct response steps during time-sensitive incidents.
• Documentation Standardization Create templates and standards for runbooks, SOPs, troubleshooting guides, and escalation instructions.
• Operational Integration Align the knowledge taxonomy with NOC workflows, monitoring platforms, ticketing systems, CMDB/service catalogs, and incident management processes.
• Support integration of cataloged knowledge into operational platforms such as ServiceNow, monitoring consoles, incident response workflows, and knowledge portals.
• Help map knowledge assets to alert rationalization, event correlation, and standard response actions.
• Track retrieval effectiveness and identify where users struggle to find the right content.
• Continuous Improvement & Metrics Define and report on KPIs such as: documentation coverage taxonomy completeness search success rate time-to-retrieve instructions percentage of documents with assigned owners recertification compliance reduction in duplicated or outdated documents Identify gaps in operational knowledge and prioritize improvements based on incident trends and NOC needs.
• Support post-incident reviews by identifying missing, outdated, or hard-to-find documentation.

Required Qualifications:

• Bachelor’s degree in information systems, IT, Library & Information Science, Knowledge Management, Computer Science, or related field — or equivalent experience. 5 years of experience in one or more of the following: IT operations network operations NOC environments service operations knowledge management technical documentation IT service management
• Experience designing taxonomies, metadata models, catalog structures, or knowledge architectures.
• Strong understanding of NOC processes, incident management, escalation workflows, and operational response procedures.
• Experience with documentation and knowledge platforms such as ServiceNow, SharePoint, Confluence, or similar systems.
• Strong ability to structure complex operational information into intuitive, searchable categories.
• Excellent written communication and technical editing skills.
• Strong stakeholder management skills with the ability to work across operations, engineering, and service teams.

Equal Employment Opportunity Statement

Intelliswift celebrates a diverse and inclusive workforce. We offer equal employment opportunities to all applicants and employees. All qualified applicants will be considered regardless of race, color, sex, gender identity, gender expressions, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other protected basis under the law.

Americans with Disabilities Act (ADA)

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact Intelliswift Human Resources Department

Other Employment Statements

Intelliswift participates in the E-Verify program.

Learn More

For information on Intelliswift Software, Inc., visit our website at www.intelliswift.com.