Events Coordinator

Job Title: Events Coordinator
Duration: 6/22/2026----7/17/2026 contract to hire
Salary upon conversation: $85k/year
Office: Santa Clara, CA 95054
Pay rate: $28/hr. on W2

Summary:

• As a Events Coordinator, you will assist with the coordination and execution of small to medium meetings, conferences, and events.

What You’ll Do:

• Meeting & Event Support

• Follow a set procedure in the performance of repetitive tasks or job activities.
• Prepares meetings and conference rooms, arranging tables and chairs as requested. May set up audio/visual equipment, flip charts and video /TVs within conference rooms and pick up when completed.
• Performs general labor work as assigned including loading, unloading, moving materials & runs errands.
• Reconfigure tables, chairs, and other furniture to support different room layouts.
• Inspect meeting spaces prior to events to ensure proper setup, cleanliness, and readiness.
• Coordinate with internal teams to ensure timely execution of room setups and changes.
• Provide on-site support during events as needed, including resets and adjustments
• Assist/manage booking requests for various meeting and events spaces.
• Deliver requested items for the event, such as tablecloths, office supplies, flip charts, and markers.
• Reset meeting and conference rooms as needed.
• Maintain and restock conference rooms with standard office supplies as needed.

• Copy Area

• Maintain, stock, and order inventory of office supplies, paper, etc. in all copy rooms.

• Mail

• Support as per business needs

• Administrative

• Customer and hospitality service focused
• Perform various administrative tasks as needed to support site wide needs, events and facilities.
• Support / participation in meetings, update daily signage, etc.
• Team player, part of the integrated FM Team, supporting the Sr. Meeting & Events Coordinator and team.
• Maintain clear, concise, and professional communication in all interactions
• Submit maintenance & janitorial requests to Facilities
• Complete other duties as assigned – flexible to meet client and site wide needs and schedule.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.

• Deliver own output by following defined procedures and processes under close supervision and guidance.
• This job description will change as per business needs

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.

About Us:
Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, Netherlands, and the EU.
IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/.

Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.

Salary : $85,000