What are the responsibilities and job description for the Administrative Assistant position at Intellimar, Inc./ Concentric Security?
Job Overview
Concentric Security is one of the nation’s leading Perimeter Security Solutions Companies working with federal, state, and local government and commercial organizations since 1996. We deliver a full range of services including assessments, engineering, construction, maintenance, and repairs. We are a physical perimeter security integrator, and we hold one of the most comprehensive GSA Federal Supply Schedules dedicated to homeland security solutions.
Concentric Security, a specialty security contractor/integrator is seeking a full-time seasoned Administrative Assistant in our Montgomery, AL offices. At least 2 years of experience are required. Must be able to provide critical thinking, planning, coordination, and teamwork.
Responsibilities
- Manage front desk operations including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Perform data entry, filing, and document proofreading to ensure accuracy and organization
- Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office
- Handle correspondence via email and phone, demonstrating excellent phone etiquette and customer support skills
- Maintain office supplies inventory and assist with basic bookkeeping using QuickBooks
- Support office management tasks such as filing, record keeping, and document organization
- Answer inbound telephone calls
- Perform clerical duties including typing, proofreading, and data entry to ensure high-quality documentation
Experience
- Prior office experience or administrative experience preferred, including roles such as receptionist or personal assistant
- Familiarity with QuickBooks, Microsoft Office (Word, Excel, Outlook)
- Experience managing multi-line phone systems and front desk operations
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent written and verbal communication skills with proper phone etiquette
- Proven ability to handle confidential information discreetly and professionally
- Demonstrated time management skills to meet deadlines in a busy environment
Intellimar, Inc./Concentric Security provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, or disability.
Pay: $22.00 - $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Work Location: In person
Salary : $22 - $26