What are the responsibilities and job description for the Financial Processing Specialist position at Intelligent Manufacturing Solutions (IMS)?
About the Role
Join our finance team as a dedicated Financial Processing Specialist, reporting directly to the Accounting Operations Manager. This position offers a flexible 30-hour work week and plays a crucial role in our day-to-day financial operations, ensuring accuracy and efficiency.
Your Responsibilities:
- Verify daily vendor invoices with corresponding packing lists to maintain accuracy in our records.
- Manage check printing, ACH transactions, and the coordination of wire submissions for electronic payments.
- Reconcile vendor statements regularly against the IMS Accounts Payable Aging Report.
- Handle daily Accounts Receivable processing, including timely emailing of invoices to our clients.
- Send Accounts Payable remittance advices on a weekly basis through email.
- Oversee the tracking of returns such as RMAs and credit memos from vendors.
- Generate Purchase Orders whenever necessary to support our operational needs.
- Communicate any discrepancies in payment or ledger entries to the Accounting Manager or Controller.
- Daily transcriptions of transactions into the Accounts Payable general ledger system.
- Maintain and organize accounting records while carrying out general administrative duties.
- Commitment to the quality and accuracy of your work is essential.
- Support special projects and tasks as assigned by management.
What You’ll Bring:
- Strong understanding of data flow from materials receipt to supplier payments, including item returns.
- Proficient in organizational skills and a keen eye for detail.
- Demonstrated reliability and ability to work effectively under pressure.
- Team-oriented approach with solid communication skills, both verbal and written.
- Knowledgeable in Microsoft Office Suite and adaptable to learning other accounting systems.
- Ability to handle confidential information with integrity.
- Educational requirement: High school diploma or GED; experience in accounting roles preferred.
- Background in Accounts Payable is a plus.
Note: This role embraces an "at-will employment" framework, allowing reassignment of duties as seen fit by management.
Physical & Technical Requirements:
- Comfortable with extensive computer work and able to lift up to 15 pounds intermittently.
- Competency in GAAP, Cost Accounting, and Accounts Receivable is essential.
