What are the responsibilities and job description for the Administrative Office Assistant position at Intelli-Tec Security LLC?
Location
This position is 100% in-office and reports to our facility on site in Jupiter, FL.
Job Summary
As an Administrative Office Assistant you will provide essential operational support by working closely with our current Administrative Assistant, as well as the Executive Assistant to our president. This role serves as a central point of communication for customers, technicians and internal teams, managing service scheduling, work order distribution, invoicing and recordkeeping. The ideal candidate is highly organized, detail-oriented and capable of managing multiple priorities in a fast-paced service environment while delivering outstanding customer service.
Hours
Monday Friday, 08:00am 05:00pm
Responsibilities
- Receive incoming customer inquiries via phone and email and prioritize them appropriately to ensure critical issues are addressed promptly
- Schedule service calls based on customer needs and technician availability
- Prepare and distribute daily service tickets to technicians
- Collect, review and submit weekly employee timesheets
- Maintain accurate payroll-related records
- Coordinate and schedule required fire inspections
- Receive, verify and reconcile equipment and materials for each project
- Code and process equipment invoices
Qualifications
- High School Diploma
- Attention to detail with an ability to stay focused on assigned tasks
- Proficient in Microsoft Office Suite
- Full professional working proficiency in the English language
- Excellent communication skills, both written and verbal
- Valid Driver License and clean driving record
What awaits you at Intelli-Tec Security:
- Benefits that include Medical, Dental, Vision, 401k, and PTO
Employers Disclaimer:
- All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
- This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
- This document does not create an employment contract, implied or otherwise, other than an at will employment relationship.
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