Accounting Assistant / Receivables - PART-TIME

About Intelletrace

At Intelletrace, we are guided by our core values of Communication, Teamwork, Respect, Accountability, and Learning. We believe in fostering an environment where every team member is empowered to excel, innovate, and contribute to our shared success. We're looking for a dedicated and detail-oriented Part-Time Accounting Assistant with experience in Receivables to join our dynamic Accounting department.

The Opportunity

As a Part-Time Accounting Assistant / Receivables, you will be a vital part of our team, providing essential administrative and financial support for the Accounts Receivable function while working alongside the Finance Order Coordinator. You will be responsible for handling collections, customer payment processing in QuickBooks, and order data entry between Salesforce and Billstream in a fast-paced, dynamic setting. Your ability to multitask, prioritize with minimal supervision, and exercise mature judgment will be essential to your success.

What You'll Do

• Collections & Correspondence: Monitor and respond to customer email correspondence regarding billing, invoices, and account inquiries. Send past-due statements through QuickBooks and follow up on collections via phone, escalating complex issues to the Accounting Manager.
• Payment & Order Processing: Process customer payments accurately within QuickBooks. Process customer purchase orders and handle data entry from Salesforce into Billstream, auditing customer billing for accuracy.
• Billing & Compliance Support: Participate in month-end reviews of all customer billing. Assist the Controller with weekly compliance reports and correspondence.
• Clerical & Office Operations: Perform general clerical duties including word processing, data entry, photocopying, collating, filing invoices, and processing incoming weekly mail.
• Equipment Operation: Efficiently operate standard office equipment to complete daily tasks, including the RingCentral phone system, calculator, and computer/printer.
• Special Projects: Undertake special projects and other related duties as assigned or requested to help accomplish team goals.

Who You Are

The ideal candidate is a detail-oriented self-starter with a strong sense of professionalism and accountability. You possess excellent problem-solving skills and a high degree of initiative to catch discrepancies and maintain high standards for data integrity. You are adept at both verbal and written communication, capable of presenting numerical data effectively and interacting professionally with clients and team members alike.

Qualifications

• Minimum Education/Experience: One to two years of relevant experience in accounting, bookkeeping, or accounts receivable, or an equivalent combination of education and experience. A High School Diploma or equivalent is required.
• Preferred Education/Experience: An Associate’s Degree in Accounting, Finance, or a related field is preferred. Previous experience or exposure to Accounts Receivable, collection workflows, or general accounting support is helpful.
• Technical Skills: To perform this job successfully, an individual should have hands-on experience or familiarity with QuickBooks, Salesforce, and related billing systems. Proficiency in Microsoft Office Suite (particularly Excel) and knowledge of general office operations and equipment are required.
• Core Competencies: Demonstrated excellence in Oral and Written Communication, Initiative, Judgment, Problem Solving, Professionalism, Drive for Excellence, and Accountability.

Physical Demands

This is an on-site position. The role requires the ability to sit for extended periods, use hands to finger, handle, or feel, and talk or hear. The employee will occasionally need to lift and/or move up to 25 pounds. The employee must be able to climb a set of stairs to access the office. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Employment Opportunity Statement

Intelletrace is an Equal Opportunity Employer. We are committed to a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

E-Verify Statement

Intelletrace participates in E-Verify to confirm the employment eligibility of all newly hired employees. We will provide the Social Security Administration (SSA) and the U.S. Department of Homeland Security (DHS), including U.S. Citizenship and Immigration Services (USCIS), with information from each new employee’s Form I-9 to confirm work authorization.

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid sick time

Experience:

• Collections or Accounts Receivable: 1 year (Preferred)
• Accounting or Bookkeeping: 1 year (Required)

Ability to Commute:

• Novato, CA 94945 (Required)

Work Location: In person

Salary : $25 - $28