Office Manager

About Integrity Marketing Group

Integrity Marketing Group is one of the nation’s leading independent distributors of life and health insurance products, with a strong insurtech focus. Integrity’s broad and innovative approach is driven by a singular purpose: to help people protect their health and wealth so they can be ready for the good days ahead and make the most of what life brings. Headquartered in Dallas, Texas, Integrity is committed to meeting Americans wherever they are — in person, over the phone and online. Integrity’s 5,500 employees currently support over 420,000 independent agents who serve the needs of more than 2.2 million clients annually. For more information, visit www.integritymarketing.com.

Office Manager 

Manages office operations and support staff.  Prepares, processes and monitors budgets, project proposals, records and invoices which pertain to office operations and support staff.  Reviews incoming correspondence and forwards appropriately or, based on a knowledge of recipient's views, may respond for them.   Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution.  May act as a spokesperson for departmental inquiries.  Oversees the ordering of equipment and supplies. Performs related responsibilities as required.

Duties and Responsibilities

Communication

The office manager handles the day-to-day communications of the office.  The office manager will answer calls, take messages, and schedule meetings.  The office manager will open and sort mail and deliver it to the appropriate personnel.   The office manager will respond to email inquiries or route them to the appropriate person.

Financial

The office manager records office expenditures and manages the office operations portion of the budget.

General Office

The office manager keeps the office organized and running efficiently.  The office manager oversees office supplies — ordering them as needed — keeps track of inventory.  Office equipment such as fax machines, video projectors used for presentations, phone systems, and copiers fall under the office manager’s purview.  

Typical work activities

• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Prepares agendas, makes travel arrangements, and maintains calendars for leaders.
• Oversees telephone services, email correspondence, and mail distribution.
• Maintains office supplies inventory.
• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
• Performs other related duties as assigned. 

Qualifications

• One year of experience in office administration OR a bachelor's degree in business administration and or/related field. 
• Excellent verbal and written communication skills. 
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite or related software.

Integrity Marketing Group, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law. In addition, Integrity Marketing Group, LLC will provide reasonable accommodations for qualified individuals with disabilities.