What are the responsibilities and job description for the Part Time Office Manager- Functional Medicine Practice position at Integrative Functional Medicine/Restorative IV...?
About Us: We are an integrative functional medicine clinic dedicated to personalized, holistic care. We are a commitment to individualized care delivered with excellence and accountability,.
We are seeking a highly organized, proactive Office Manager to lead daily administrative operations and support our clinical team in a part-time, high-accountability role.
This position is ideal for someone who thrives in healthcare operations, takes ownership of systems, and brings calm, confident leadership to a patient-centered environment.
Responsibilities:
- Oversee front office operations, including scheduling, patient flow, and patient communications
- Supervise and support administrative staff, ensuring consistency with office policies and procedures
- Ensure compliance with internal workflows and documentation standards, including HIPAA awareness
- Monitor billing processes and coordinate with billing partners or vendors
- Manage vendor relationships, office systems, inventory, and supplies
- Maintain and optimize EMR documentation and administrative workflows
- Prepare reports, track key operational metrics, and identify opportunities for efficiency improvements
- Serve as a reliable operational point of contact for the clinical team
Qualifications:
- 3–5 years of office management experience (medical or healthcare setting preferred)
- Experience supervising, training, and supporting administrative staff
- Strong organizational, communication, and problem-solving skills
- Working knowledge of HIPAA and patient privacy standards
- Experience with scheduling, patient flow, billing oversight, and vendor coordination
- Proficiency with EMR systems and Microsoft Office / Google Workspace
- Ability to work independently in a part-time, high-accountability environment
- Professional, calm, and empathetic approach to patient and staff interactions
- Detail-oriented with a systems-focused mindset for improving workflows and efficiency
Preferred:
- Experience in integrative, functional, concierge, or cash-based medical practices
Compensation & Schedule
- $28–$35 per hour, based on experience
- Part-time position (25-30 hours)
- Potential for performance-based bonuses
Job Type: Part-time
Pay: $28.00 - $35.00 per hour
Benefits:
- Employee discount
- Flexible schedule
Experience:
- Medical office management: 3 years (Preferred)
Ability to Commute:
- Pittsboro, NC 27312 (Required)
Work Location: In person
Salary : $28 - $35