What are the responsibilities and job description for the Administrative Assistant position at Integrated Resources, Inc.?
Job Title: Administrative Assistant
Location: Tulsa, OK 74136
Duration: 13 weeks
Shift/Schedule: Monday through Friday, 8:00am–4:30pm (Days)
Job Summary:
The Administrative Assistant provides clerical and administrative support to executive staff.
Job Responsibilities:
- Prepare correspondence, memoranda, reports and other documents pursuant to management requests, all while maintaining a high degree of confidentiality.
- Prepare and distribute meeting minutes according to established protocols.
- Organize and maintain hardcopy and paperless records and forms according to established protocols.
- Screen, receive and direct telephone calls and visitors.
- Schedule and maintain calendar of appointments, meeting and travel itineraries.
- Coordinate related arrangements.
- Distribute mail, reports, memoranda and other documents pursuant to management request.
- Order and maintain office supply inventory.
- Decision Making: Independent judgment in making minor decisions where alternatives are limited, and standard policies/protocols have been established.
- Working Relationships: Works with internal customers via telephone or face to face interaction. Works with external customers via telephone or face to face interaction. Works with other healthcare professionals and staff.
Qualifications & Skills:
Education:
- High School Diploma or GED
Required Skills & Experience:
- Three (3) years of secretarial experience
- Demonstrated ability to maintain a high degree of confidentiality
- Working knowledge of MS Word, Access and PowerPoint as might be required in the preparation of memoranda and reports
- Working knowledge of established operations policies and procedures
- Effective interpersonal, written and oral communication skills
- Ability to organize and prioritize work in an effective and efficient manner
- Ability to be detail oriented as might be required in the examination of numerical data
- Flexible on tasks assigned
- Team mentality
- Willing to follow instructions
Preferred Skills & Experience:
- Experience working on Workers Comp claims
- MS Excel